Procurement & Logistics Associate – UNDP Pakistan (Global Fund HIV Grant) | Job Description & Application Guide

March 8, 2025

12 minutes read

The Procurement & Logistics Associate position at UNDP in Islamabad, Pakistan, is a full-time role under a National Personnel Service Agreement (NPSA-7). The role focuses on procurement, supply chain, and logistics management, supporting UNDP’s Global Fund (GF) HIV grant implementation in Pakistan. Below is a detailed breakdown of the job:

1. About UNDP and the Rolehttp://UNDP Procurement & Logistics Associate Job Posting

UNDP is the United Nations Development Programme, working in 170+ countries to promote sustainable development, reduce inequalities, and strengthen governance. For this role, UNDP is acting as an interim Principal Recipient (PR) for the Pakistan HIV grant from the Global Fund (GF) for 2025-2026.

The Procurement & Logistics Associate will work under the Procurement and Supply Management (PSM) Specialist in the Programme Management Unit (PMU). The job primarily involves procurement planning, logistics coordination, supply chain monitoring, and vendor management to ensure timely and efficient delivery of goods and services.

2. Key Responsibilities

The job consists of five major areas of responsibility:

1. Efficient Management of Procurement & Logistics Processes

Ensure the storage, handling, and delivery of health and non-health commodities.
Assist with customs clearance and required approvals (e.g., DRAP NOC, MOFA exemptions).
Monitor warehouse operations, ensuring compliance with national guidelines.
Maintain stock reports, track shipments, and verify deliveries.
Conduct physical inventory checks and assist in logistics data analysis.

2. Procurement Process Management@vacancyspaces.com

Develop and monitor procurement plans.
Conduct procurement activities like Request for Quotations (RFQs), Invitations to Bid (ITBs), and Request for Proposals (RFPs).
Prepare Purchase Orders (POs) and monitor transactions using UNDP systems (Quantum, UNAll).
Ensure contract management, supplier evaluation, and procurement committee submissions (CAP & ACP).
Identify risks in procurement processes and take mitigation steps.

3. Supplier & Market Management

Develop supplier databases and rosters.
Support local sourcing of goods and services.
Assist National AIDS Control Program (NACP) in validating procurement orders.
Enhance cost-effectiveness and standardization in procurement.

4. Logistics & Supply Chain Coordination

Ensure efficient shipping, handling, and storage of goods.
Track all shipments and deliveries and coordinate with freight forwarders.
Identify and resolve logistical bottlenecks.
Maintain proper documentation and compliance.

Provide training and support to national stakeholders, NGOs, and health institutions.
Develop capacity development strategies for national partners.
Participate in networking events and promote best procurement practices.

3. Required Qualifications & Experience

Education:

Mandatory: High School Diploma (12th Grade) with 7 years of experience OR
Preferred: Bachelor’s degree (in Supply Chain, Procurement, Project Management, Pharmacy, etc.) with 4 years of experience.
CIPS Level 3 (Chartered Institute of Procurement & Supply) certification is highly desirable and must be obtained within a year if not already available.

Experience:

Required: At least 7 years (with high school) or 4 years (with a bachelor’s degree) of relevant experience in procurement and logistics.
Preferred:
- Experience in international or national organizations handling procurement/logistics.
- Experience in health product supply chain management.
- Familiarity with UN or UNDP rules, regulations, and policies.
- Experience in capacity building and training.

Skills:

Strong skills in Microsoft Office (Excel, Word, etc.) and web-based management systems.
Understanding of risk management, procurement strategies, and logistics operations.
Ability to work in multicultural teams and communicate effectively.
Strong analytical, problem-solving, and time-management skills.

Languages:

Fluency in English and Urdu is required.

4. Key Competencies

Achieve Results: Work with attention to detail and meet deadlines.
Think Innovatively: Propose creative ideas and solve problems pragmatically.
Learn Continuously: Be open to feedback and self-improvement.
Adapt with Agility: Handle change and uncertainty effectively.
Act with Determination: Stay motivated and perform under pressure.
Engage & Partner: Work collaboratively with diverse teams.
Enable Diversity & Inclusion: Promote fairness and respect for differences.

5. Working Conditions & Duration

Contract Type: National Personnel Service Agreement (NPSA-7).
Duration: 1-year contract, renewable based on performance.
Location: Islamabad, Pakistan (with possible travel for field visits).
Work Schedule: Full-time.

6. Application & Selection Process

Apply Before: March 12, 2025 (5:59 AM)
Selection Process:
- Review of applications.
- Written test and/or interview.
- Reference and background checks.
Important: UNDP does not charge any fee for recruitment processes. Beware of scams.

7. Why Apply for This Role?

✅ Work with a prestigious international organization (UNDP).
✅ Gain valuable experience in procurement, logistics, and supply chain management.
✅ Contribute to Pakistan’s healthcare system and HIV program.
✅ Opportunity for career growth and learning through training and networking.
✅ Competitive salary and benefits as per UNDP regulations.

Final Thoughts

This is an excellent opportunity if you have procurement, supply chain, or logistics experience and want to work on a high-impact, global health project. Let me know if you need help with your resume, cover letter, or interview preparation! 😊

Certainly! Here’s a more comprehensive and detailed explanation of the Procurement & Logistics Associate position at UNDP Islamabad, Pakistan under the Global Fund HIV Grant. This explanation covers all aspects of the job, including role overview, responsibilities, qualifications, skills, selection process, and career benefits.

Detailed Job Description: Procurement & Logistics Associate – UNDP Pakistan

1. Introduction to UNDP and the Role

The United Nations Development Programme (UNDP) is one of the leading UN agencies working in sustainable development, governance, and crisis response across 170+ countries. UNDP supports economic growth, poverty eradication, human rights, and environmental sustainability through various programs and partnerships.

The Procurement & Logistics Associate position at UNDP Pakistan is part of the Global Fund HIV Grant Project, where UNDP acts as an interim Principal Recipient (PR). The role focuses on managing procurement and supply chain processes for health and non-health commodities, ensuring timely delivery and efficient logistics operations.

The Global Fund (GF) is an international financing mechanism dedicated to fighting HIV, Tuberculosis (TB), and Malaria. The Pakistan HIV Grant under the Global Fund aims to expand HIV treatment, improve health system responses, and support prevention measures across the country.

As a Procurement & Logistics Associate, you will play a key role in supporting procurement, logistics, and supply chain management for the program. This includes ensuring the availability of medical supplies, overseeing vendor contracts, and managing logistics operations to ensure efficient service delivery.

2. Major Responsibilities of the Role

The role has five core responsibilities, each with multiple duties and expectations:

1. Procurement & Logistics Management

Coordinate and manage procurement, logistics, and supply chain activities.
Oversee the storage, handling, and distribution of goods and services.
Ensure compliance with UNDP policies, national regulations, and Global Fund guidelines.
Assist in customs clearance of health commodities by liaising with Drug Regulatory Authority of Pakistan (DRAP) and the Ministry of Foreign Affairs (MOFA) for exemptions and approvals.
Maintain inventory reports, track deliveries, and ensure accurate documentation.
Conduct regular stock monitoring and audits to prevent shortages or overstocking.

2. Procurement Process Implementation

Support the development and execution of procurement plans.
Process Request for Quotations (RFQs), Invitations to Bid (ITBs), and Request for Proposals (RFPs).
Prepare Purchase Orders (POs) and manage transactions using UNDP’s procurement systems (Quantum, UNAll, and ATLAS).
Ensure contract compliance, supplier evaluation, and vendor performance assessments.
Coordinate with procurement committees (CAP & ACP) for approval of high-value contracts.
Identify potential procurement risks and implement mitigation measures.

3. Market & Supplier Management

Develop and maintain a supplier database and roster for easy vendor access.
Conduct market research and cost analysis for procurement optimization.
Ensure fair, transparent, and competitive supplier selection processes.
Work with the National AIDS Control Program (NACP) to verify the accuracy of procurement requests.
Ensure ethical procurement practices and prevent fraud, corruption, and conflicts of interest.

4. Logistics & Supply Chain Coordination

Organize the shipment, delivery, and distribution of goods across Pakistan.
Work with logistics partners, freight forwarders, and warehouses to ensure timely delivery.
Monitor shipping documentation, customs clearance, and import/export regulations.
Identify and resolve logistical bottlenecks, improving supply chain efficiency.
Ensure proper documentation, safety measures, and compliance with storage guidelines.

5. Training & Capacity Building

Provide training and mentoring to staff, government agencies, and NGOs on procurement policies.
Support capacity-building initiatives to improve national procurement systems.
Conduct workshops, training sessions, and awareness programs on procurement best practices.
Share knowledge on supply chain optimization and risk management in procurement.

3. Required Qualifications & Eligibility Criteria

Educational Requirements:

Mandatory: High School Diploma (Matric/FSc/Intermediate) with 7 years of relevant experience.
Preferred: Bachelor’s Degree in Supply Chain Management, Procurement, Business Administration, Project Management, Pharmacy, or a related field with 4 years of relevant experience.
Professional Certification (Preferred):
- CIPS Level 3 (Chartered Institute of Procurement & Supply) is highly desirable.
- If not already certified, the candidate must obtain CIPS Level 3 certification within one year of appointment.

Experience Requirements:

Minimum 7 years (for diploma holders) or 4 years (for degree holders) of experience in procurement, supply chain management, or logistics.
Experience working with UN agencies, INGOs, or international organizations is an advantage.
Experience in handling health-related procurement is highly preferred.
Knowledge of Pakistan’s public procurement regulations and UNDP procurement policies is desirable.

Skills & Competencies:

Technical Skills:
- Strong understanding of procurement systems, logistics, and contract management.
- Familiarity with UNDP procurement software (Quantum, UNAll, ATLAS, or similar platforms).
- Ability to handle complex procurement transactions and supply chain challenges.
Soft Skills:
- Analytical & Problem-Solving: Ability to assess supply chain risks and propose solutions.
- Communication & Negotiation: Strong verbal and written skills in English and Urdu.
- Teamwork & Collaboration: Ability to work in multicultural teams and high-pressure environments.
- Attention to Detail: Ensure accuracy in procurement documentation and reporting.
- Leadership & Training Skills: Capacity to train and support national procurement staff.

4. Job Conditions & Benefits

Contract Type & Duration

National Personnel Service Agreement (NPSA-7)
Initial contract duration: 1 year, renewable based on performance.
Duty Station: Islamabad, Pakistan (with potential field visits).

Salary & Benefits

Competitive salary based on UNDP’s salary scale for NPSA-7 positions.
Comprehensive health insurance, pension, and annual leave benefits.
Opportunities for training, certification, and career growth within UNDP.

5. Application & Selection Process

Application Deadline: March 12, 2025, at 5:59 AM

Application Process:

Submit an online application via UNDP’s official website.
Attach an updated CV and relevant educational/professional certifications.
Write a strong cover letter outlining your suitability for the role.

Selection Steps:

Step 1: Shortlisting – Initial screening based on qualifications and experience.
Step 2: Written Test/Technical Assessment – Candidates may be required to complete a procurement-related test.
Step 3: Interview – Finalists will be interviewed by a selection panel.
Step 4: Background & Reference Checks – Verification of experience and credentials.
Step 5: Final Selection & Offer – Successful candidates will receive an employment offer.

⚠️ Note: UNDP does not charge any fees for job applications or recruitment processes. Beware of fraudulent job offers!

6. Why Should You Apply?

✅ Work with a renowned UN agency (UNDP) on a high-impact healthcare project.
✅ Gain hands-on experience in procurement, logistics, and supply chain management.
✅ Enhance your career with exposure to UNDP policies and Global Fund programs.
✅ Competitive salary & benefits, along with professional development opportunities.
✅ Contribute to Pakistan’s national HIV response and public health improvements.

Final Thoughts

The Procurement & Logistics Associate role at UNDP is an excellent opportunity for professionals looking to work in procurement, supply chain, and logistics management within a prestigious international organization. The role offers meaningful work, career growth, and competitive benefits.

Need help with your application? Let me know if you need assistance with your resume, cover letter, or interview

Procurement & Logistics Associate – UNDP Pakistan (Global Fund HIV Grant)

Job Location: Islamabad, Pakistan

Agency: United Nations Development Programme (UNDP)

Contract Type: National Personnel Service Agreement (NPSA-7)

Job Type: Full-time

Contract Duration: 1 year (with possible extension)

Education & Experience Requirements:

Bachelor’s degree with 4 years of relevant experience OR
High School Certificate (12th grade) with 7 years of relevant experience.
CIPS (Chartered Institute of Procurement & Supply) Level 3 certification is highly desirable.

Languages Required:

Fluency in English and Urdu is required.

1. Background & Organizational Overview

The United Nations Development Programme (UNDP) is a global development network that works in 170+ countries to support national development efforts. UNDP plays a key role in fighting HIV/AIDS, tuberculosis, and malaria, partnering with governments, civil society organizations (CSOs), and other stakeholders to strengthen healthcare systems and promote sustainable development.

In Pakistan, UNDP has been identified as the interim Principal Recipient (PR) for the Global Fund (GF) HIV grant from January 2025 to December 2026. This funding aims to enhance healthcare delivery, improve logistics and procurement processes, and strengthen national systems to ensure effective HIV/AIDS management in the country.

To manage this initiative efficiently, UNDP has established a Programme Management Unit (PMU) that oversees the grant’s financial management, procurement, and supply chain activities. The Procurement & Logistics Associate will play a critical role in this effort, ensuring smooth procurement, timely delivery of goods, and effective logistics management.

2. Key Responsibilities & Duties

The Procurement & Logistics Associate will work under the direct supervision of the Procurement & Supply Management (PSM) Specialist. The role involves two key functions: procurement and logistics, both of which are critical for the effective execution of the HIV grant program.

A. Procurement Responsibilities

Procurement Planning & Management:
- Develop procurement plans and ensure timely execution.
- Monitor all procurement activities, ensuring compliance with UNDP and Global Fund guidelines.
- Ensure cost-effectiveness, transparency, and efficiency in procurement processes.
Tendering & Contracting:
- Prepare Request for Quotations (RFQs), Invitations to Bid (ITBs), and Request for Proposals (RFPs).
- Evaluate bids and proposals, ensuring fairness and compliance with procurement standards.
- Negotiate contracts with suppliers and service providers.
Purchase Orders & Supplier Management:
- Process Purchase Orders (POs) and contracts through UNAll and Quantum ERP systems.
- Ensure timely dispatch and delivery of purchase orders.
- Maintain vendor databases and evaluate supplier performance.
Compliance & Risk Management:
- Ensure that procurement activities align with UNDP rules and regulations.
- Identify potential procurement risks and implement mitigation strategies.
- Prepare and submit procurement cases to the Contract, Asset, and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).

B. Logistics & Supply Chain Management Responsibilities

Warehousing & Inventory Control:
- Ensure proper reception, storage, and distribution of health and non-health commodities.
- Conduct physical inspections of central warehouses and report any deviations.
- Maintain accurate inventory records and conduct regular stock reconciliations.
Customs Clearance & Transportation:
- Assist in customs clearance and tax exemption procedures for imported health supplies.
- Coordinate with logistics service providers to ensure timely delivery of products.
- Track shipments and report any delays.
Distribution & Last-Mile Delivery:
- Ensure smooth transportation of health products to provinces and healthcare facilities.
- Verify that cold chain requirements and national storage guidelines are met.
- Monitor stock levels and address shortages or delays.
Reporting & Data Management:
- Collect and analyze logistics data, stock reports, and distribution updates.
- Prepare reports on supply chain performance and propose improvements.
- Maintain accurate procurement and logistics records for audits.

C. Capacity Building & Stakeholder Engagement

Provide training and technical support to government agencies, NGOs, and CSOs.
Assist in the development of procurement and logistics SOPs (Standard Operating Procedures).
Facilitate coordination between UNDP, Global Fund, Ministry of Health, and other stakeholders.

3. Competencies & Skills Required

Core Competencies:

Achieve Results – Ability to plan and deliver high-quality work on time.
Think Innovatively – Open to new ideas and solutions.
Learn Continuously – Willing to develop new skills and share knowledge.
Adapt with Agility – Ability to adjust to changing situations and challenges.
Act with Determination – Shows confidence and resilience in tough situations.
Engage & Partner – Builds strong professional relationships with stakeholders.
Enable Diversity & Inclusion – Respects differences and works towards equality.

Technical Competencies:

Procurement & Supply Chain Management:
- Knowledge of procurement best practices, vendor management, and contract negotiations.
- Familiarity with UNDP and Global Fund procurement policies is a plus.
Logistics & Warehousing:
- Experience in inventory management, customs clearance, and transportation.
- Ability to coordinate last-mile delivery of health products.
Project & Risk Management:
- Ability to identify, assess, and mitigate risks in procurement and logistics.
- Experience in budget tracking and financial planning.
IT & Data Management:
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Knowledge of web-based management systems and ERP software.

4. Why Apply for This Role?

This role offers a unique opportunity to:

Contribute to national healthcare programs and support HIV/AIDS prevention efforts.
Work with international development organizations and gain UNDP experience.
Develop expertise in procurement, logistics, and supply chain management.
Be part of a dynamic, diverse, and inclusive work environment.

Career Growth & Development Opportunities:

Gain hands-on experience with UNDP’s procurement and logistics framework.
Develop leadership skills by working with government agencies, NGOs, and UN entities.
Potential for career progression within UNDP or other UN agencies.

5. How to Apply?

Application Deadline: March 12, 2025 (05:59 AM Pakistan Time)

Steps to Apply:

Visit the Job Posting:
UNDP Job Portal – Procurement & Logistics Associate
Prepare Your Application Documents:
- Updated CV/Resume
- Cover Letter highlighting relevant experience
- Supporting documents (degrees, certifications, reference letters)
Submit Your Application Online through the UNDP portal.

6. Important Notes for Applicants

UNDP does not charge any fees for the recruitment process.
Selected candidates will undergo background checks and reference verifications.
Women, people with disabilities, and individuals from marginalized communities are strongly encouraged to apply.

Conclusion

The Procurement & Logistics Associate position is a critical role within UNDP Pakistan’s HIV/AIDS program. The selected candidate will play a key role in procurement, supply chain management, and logistics coordination—ultimately contributing to the health and well-being of communities across Pakistan

March 8, 2025

12 minutes read