🚘 Driver-Clerk Position at UNDP in Port Moresby, Papua New Guinea – Full Job Description (3000+ Words)
Driver-Clerk position (NPSA-2) with UNDP in Port Moresby, Papua New Guinea, based on the job description and typical UNDP practices.
1. Overview of the Position
The Driver-Clerk position at the UNDP Country Office in Port Moresby is a dual-role job that blends operational driving responsibilities with general administrative and clerical tasks. It’s part of UNDP’s National Personnel Service Agreement (NPSA) contract modality at level 2, which is typically reserved for support-level roles involving technical and logistical assistance. The role is full-time, located in Papua New Guinea’s capital, and reports to the Administrative Assistant under the guidance of the Operations Manager.
This position is essential for ensuring smooth, secure, and efficient transport and logistics operations, while also providing basic administrative support to the broader office functions. It is situated within the Regional Bureau for Asia and the Pacific, under the Crisis Management / Country Management Support practice area.
2. Context: UNDP in Papua New Guinea
UNDP’s country programme in Papua New Guinea (PNG) supports inclusive, pro-poor growth, promotes good governance, and advances sustainable development. PNG faces challenges such as climate change, natural disasters, socio-political instability, and infrastructure deficits. Therefore, logistics and administrative roles like this one are pivotal for ensuring the day-to-day functionality of programming, operations, and coordination efforts.http://🔗 UNDP Driver-Clerk Job Posting
UNDP in PNG also frequently collaborates with other UN agencies, development partners, government institutions, and civil society organizations. The Driver-Clerk serves not only as a logistical backbone but also as a front-facing representative of UNDP for visiting dignitaries, staff, and consultants.
3. Duties and Responsibilities
3.1 Driving Responsibilities
The primary responsibility of the Driver is to ensure safe and efficient transportation of personnel and goods. Key activities include:
- Transportation of personnel: Driving UNDP staff, consultants, and visitors to and from meetings, field sites, airports, and other official destinations.
- Meet and greet: Receiving visiting personnel at the airport and assisting with entry formalities like customs and visas, showcasing tact and local knowledge.
- Mail delivery: Handling the delivery and pickup of mail and packages, including sensitive or confidential documents.
- Messenger duties: Running errands that contribute to office functionality, such as banking tasks, document dispatch, or collection.
3.2 Vehicle Maintenance and Safety
To maintain operational integrity, the Driver must ensure:
- Daily vehicle logs: Accurate tracking of trips, fuel usage, repairs, and servicing.
- Preventive maintenance: Scheduling oil changes, tire checks, brake inspections, etc.
- Minor repairs: Performing simple repairs in-house or coordinating with repair shops for complex issues.
- Cleanliness: Keeping the vehicle clean and presentable.
- Safety checks: Ensuring the presence and functionality of required items like a first-aid kit, spare tire, jack, vehicle registration, and insurance papers.
3.3 Record-Keeping and Compliance
UNDP mandates that drivers:
- Maintain up-to-date documentation and logbooks.
- Comply with all traffic laws and organizational rules.
- Follow proper reporting procedures in case of accidents, including informing security and management promptly.
- Support any incident reporting or administrative follow-up tasks required by the UN Security Unit.
3.4 Clerical and Administrative Duties
In addition to driving, the incumbent will:
- Assist with basic procurement tasks such as collecting quotes, delivering purchase orders, or liaising with vendors.
- Support registry and records management: filing, archiving, document scanning, or data entry.
- Help manage workshops, meetings, or retreats through logistical support—booking venues, setting up equipment, or arranging transport.
- Take part in pouch handling and mail dispatches, coordinating with couriers or internal mail systems.
- Contribute to general office support during downtime between driving tasks, especially during high administrative workload periods.
4. Required Skills and Core Competencies
UNDP expects all personnel, regardless of position, to embody its core competencies, which reflect values of integrity, performance, respect for diversity, and collaborative spirit.
4.1 Core Competencies
| Competency | Description |
|---|---|
| Achieve Results | Attention to detail, completing tasks on time and accurately. |
| Think Innovatively | Open to finding better ways to do routine tasks. |
| Learn Continuously | Willing to ask questions and seek guidance for improvement. |
| Adapt with Agility | Flexible and responsive to changing plans or tasks. |
| Act with Determination | Handles pressure calmly, motivated even in difficult conditions. |
| Engage and Partner | Builds respectful relationships, works well in teams. |
| Enable Diversity and Inclusion | Understands and respects cultural and gender diversity. |
4.2 Cross-Functional and Technical Competencies
| Thematic Area | Skill | Description |
|---|---|---|
| Vehicle Management | Fleet operations | Knowledge of vehicle maintenance, logs, and fuel usage tracking. |
| Registry & Correspondence | Document handling | Capable of receiving, logging, dispatching and archiving communications. |
| Documents & Records Management | Filing & archiving | Familiar with managing both hard and electronic files. |
| Event Management | Logistics planning | Able to help organize events, including handling transportation, venue, and hospitality. |
| Public Relations | Representation | Can positively reflect UNDP’s image in public and with visitors. |
| UN Policy Knowledge – Ethics | Integrity | Understands UN policies on conduct, neutrality, and ethical standards. |
| Security Services | Incident Response | Knows what to do in case of accidents, emergencies, or threats. |
5. Qualifications
5.1 Education
- Secondary Education (High School completion) is required.
- Formal education beyond secondary school is not mandatory, but may be an asset.
5.2 Certification
- Valid PNG Class 6 Driver’s License is essential.
- Training in defensive driving, vehicle maintenance, or first aid is desirable.
- Certifications in tactical driving, mechanic training, or professional chauffeur services may enhance competitiveness.
5.3 Work Experience
Minimum requirements:http://word
- At least 2 years of professional driving experience, preferably with:
- The UN system,
- International NGOs,
- Embassies, or
- Governmental organizations.
Preferred additional experience includes:
- Experience with vehicle repair and maintenance.
- Knowledge of road safety regulations, both urban and rural.
- Familiarity with office IT tools: email, MS Word, Excel.
- Experience in supporting administrative tasks in a professional setting.http://🔗 UNDP Driver-Clerk Job Posting
6. Language Requirements
- Fluency in English is essential (for reporting, understanding instructions, and communicating with non-local staff).
- Fluency in Toki Pisin is required for day-to-day communication in Papua New Guinea and navigating local networks.
7. Desirable Personal Traits
- Punctuality: Timely pickups and deliveries reflect professionalism.
- Discretion: Ability to maintain confidentiality during missions involving sensitive topics.
- Local knowledge: Familiarity with Port Moresby’s geography, traffic patterns, and areas to avoid.
- Cultural sensitivity: Respectful and inclusive toward all staff, regardless of background.
- Adaptability: Willing to adjust routes or schedules due to emergencies, weather, or other changes.
- Good judgment: Making the right decisions during accidents, breakdowns, or security situations.
8. Conditions of Employment
Contract Type: NPSA (National Personnel Service Agreement)
- Reserved for national professionals and support staff.
- Offers fixed-term, service-based contracts that follow UNDP’s local salary scale and benefits framework.
Level: NPSA-2
- Entry-level support role.
- Focused on logistical, clerical, or operational duties.
- Remuneration is based on the UNDP PNG Local Salary Scale, which is adjusted for local cost of living.
Duration
- Initially a short-term contract, typically with a probation period.
- Extension is possible based on performance, budget availability, and organizational needs.
9. Application and Recruitment Process
Application Deadline:
- May 2, 2025 (08:37 AM PNG Time)
Documents Required:
- Updated CV or P11 Form.
- Copy of Driver’s License.
- Cover letter (optional but encouraged).
- Relevant training certificates (if applicable).
Recruitment Process:
- Shortlisting based on qualifications and experience.
- Driving test to assess safety, judgment, and vehicle handling.
- Interview, potentially covering:
- Road safety knowledge.
- Experience with administrative duties.
- Cultural awareness and integrity.
- Reference checks and background verification.
10. Organizational Culture and Conduct
UNDP promotes a culture of:
- Zero tolerance for sexual exploitation and abuse.
- Equal opportunity regardless of gender, race, religion, or disability.
- Merit-based selection, where only relevant experience and qualifications are considered.
The selected candidate must adhere to the UN Code of Conduct, including confidentiality, neutrality, and respect for all colleagues.
11. Final Notes and Strategic Importance
The Driver-Clerk role may seem modest but is critical in UNDP’s operational chain. From transporting sensitive documents and personnel to providing logistical support during emergency responses, this role contributes to mission success at every level.
This position also offers:
- Exposure to international development work.
- Opportunities to support high-level missions or field operations.
- A chance to learn administrative, event management, and clerical skills from within the UN system.
- A path for growth within the NPSA framework, potentially leading to more senior logistics or admin roles in the future.
Would you like help drafting a strong CV or cover letter tailored to this position?
The Driver-Clerk position with UNDP in Port Moresby, Papua New Guinea is an essential support role under the National Personnel Service Agreement (NPSA-2). It is part of the Crisis Management / Country Management Support practice area, and reports to the Operations Manager, with day-to-day supervision from an Administrative Assistant. This is a full-time, national position—only citizens or residents of PNG are eligible.
🌍 Background of UNDP Papua New Guinea
UNDP Papua New Guinea works to:
- Foster inclusive and pro-poor economic growth.
- Strengthen effective and transparent governance.
- Promote sustainable and resilient development.
It operates in a dynamic and often challenging development environment. The Country Office delivers both policy advice and administrative support to national and sub-national partners, aiming to align with the UNDP’s broader strategic development goals.
🧾 Job Summary
The Driver-Clerk is primarily responsible for:
- Driving services – Safely transporting UN personnel and guests.
- Clerical duties – Supporting with mail delivery, event logistics, minor repairs, and some administrative tasks.
This role is vital to the smooth logistical operation of the office and ensures personnel and goods can move safely and reliably across the country, including during high-pressure or time-sensitive assignments.
🚘 Key Responsibilities
1. Driving and Transportation
- Safely drive UNDP staff, experts, consultants, and official visitors.
- Perform courier duties (e.g., delivering documents and parcels).
- Airport pickups and drop-offs; assist with visa, immigration, and customs formalities when necessary.
- Maintain a professional and courteous demeanor, especially when interacting with international visitors.
2. Vehicle Maintenance and Cost Management
- Log all vehicle use daily, including mileage and fuel consumption.
- Monitor and perform minor vehicle repairs (e.g., tire checks, oil changes).
- Organize and coordinate major servicing or repairs when needed.
- Ensure the vehicle is always clean and in safe operating condition.
3. Documentation and Safety Compliance
- Keep vehicle documentation updated: insurance, registration, logbooks, city maps, etc.
- Ensure availability and replenishment of the first aid kit.
- Understand and follow all local traffic laws and UN security procedures.
- Report and document any accidents or incidents according to UN regulations.
4. Administrative Support
- Help with pouch management, procurement assistance, and support for workshops or meetings.
- File and deliver official documents.
- Assist with clerical tasks during quiet driving periods.
🧠 Required Skills and Competencies
🔑 Core UNDP Competencies (Level 1)
| Competency | Description |
|---|---|
| Achieve Results | Organized, detail-oriented, delivers on time. |
| Think Innovatively | Looks for practical improvements and better ways to solve tasks. |
| Learn Continuously | Open-minded, receptive to feedback and new learning. |
| Adapt with Agility | Handles change and uncertainty well. |
| Act with Determination | Calm under pressure, goal-driven. |
| Engage and Partner | Friendly, collaborative, builds good working relationships. |
| Enable Diversity | Respects differences, fights unconscious bias, promotes inclusivity. |
🔧 Cross-Functional & Technical Competencies
| Area | Skill/Knowledge |
|---|---|
| Vehicle Management | Knowledge of UN/UNDP vehicle policies and basic maintenance. |
| Registry & Correspondence | Ability to handle, deliver, and log mail and official documents. |
| Document & Records Mgmt | File and archive physical and electronic documents correctly. |
| Events Management | Logistical support for meetings, trainings, and workshops. |
| Public Relations | Maintain a good impression of UNDP with guests and stakeholders. |
| UN Ethics & Conduct | Strong understanding of UN rules, ethics, and professional conduct. |
| Security Incident Monitoring | Respond appropriately during security issues or traffic-related events. |
📚 Required Qualifications
📖 Education
- Secondary education (high school diploma or equivalent).
- Valid Class 6 PNG driver’s license.
💼 Experience
- Minimum 2 years of professional driving experience, preferably:
- With UN, NGOs, international agencies, or embassies.
- In urban and remote field environments.
- Minor mechanical skills (repairs and servicing).
- Familiarity with traffic laws, vehicle care, and safe driving practices.
- Comfortable using computers and basic office software (Word, Excel).
- Prior administrative experience is a plus.
💬 Languages
- Fluent in English and Tok Pisin.
📜 Certifications (desirable)
- Recognized defensive driving, mechanical, or tactical driving training.
- Any UN driver safety certifications are advantageous.
⭐ Desirable Traits
- Excellent communication skills—polite, professional, and clear.
- Respectful of protocol and security protocols.
- Shows maturity and discretion when handling sensitive matters.
- Understands and respects cultural, gender, and age diversity.
⚖️ Equal Opportunity & Ethics
UNDP is:
- Committed to diversity, equity, and inclusion.
- A workplace free from harassment, abuse, discrimination, and exploitation.
- An employer that does not charge fees at any stage of recruitment.
Candidates from diverse backgrounds—particularly women, minorities, and persons with disabilities—are encouraged to apply.
📝 Summary of Benefits and Opportunity
Though not specified in the posting, an NPSA-2 role typically offers:
- Competitive salary relative to national standards.
- Social security and insurance coverage.
- Training opportunities.
- Experience with a respected international organization.
- The chance to work in a mission-driven and multicultural environment.
Would you like help drafting a strong application or cover letter for this position?
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The Driver-Clerk position at the United Nations Development Programme (UNDP) in Port Moresby, Papua New Guinea, is a multifaceted role that combines transportation services with administrative support. This role is integral to the smooth operation of UNDP’s initiatives in the region, ensuring that both personnel and materials are transported safely and efficiently, while also maintaining essential office functions.
🌍 Organizational Context
UNDP Papua New Guinea focuses on promoting inclusive growth, effective governance, and sustainable development. The Driver-Clerk supports these objectives by facilitating the movement of staff and resources, and by ensuring that administrative tasks are handled promptly and accurately.
🚗 Key Responsibilities
1. Driving Services
- Provide reliable and safe transportation for UNDP staff, consultants, and visitors.
- Assist with airport pickups and drop-offs, including handling visa and customs formalities when necessary.
- Deliver and collect mail, documents, and other items as required.UNDP Jobs+2UN Jobs and NGO Opportunities+2UNjobs+2
2. Vehicle Maintenance
- Perform daily checks on the assigned vehicle to ensure it is in good working condition.
- Arrange for timely servicing and repairs, and maintain accurate records of vehicle maintenance.
- Ensure the vehicle is clean and equipped with necessary supplies, including a first aid kit and relevant documentation.
3. Administrative Support
- Assist with clerical tasks such as filing, photocopying, and maintaining records.
- Support logistical arrangements for meetings, workshops, and other events.
- Handle the distribution of mail and other communications within the office.
4. Compliance and Safety
- Adhere to UNDP’s policies and procedures regarding vehicle use and safety.
- Maintain a valid Class 6 PNG driver’s license and a clean driving record.
- Stay informed about local traffic laws and security situations that may affect travel.
🧠 Required Skills and Competencies
Education and Experience
- Completion of secondary education.
- Minimum of 2 years of professional driving experience, preferably with the UN or other international organizations.
- Experience in minor vehicle repairs and maintenance.
- Proficiency in basic computer applications such as MS Word and Excel.
Language Requirements
- Fluency in English and Tok Pisin.
Core Competencies
- Demonstrates commitment to UNDP’s mission and values.
- Displays cultural sensitivity and adaptability.
- Maintains confidentiality and exercises discretion.
- Works effectively in a team environment.United Nations Population Fund
📅 Application Details
- Job Identification: 25559
- Posting Date: April 18, 2025
- Application Deadline: May 2, 2025
- Location: Port Moresby, Papua New Guinea
- Contract Type: National Personnel Service Agreement (NPSA-2)
- Agency: UNDPUNjobs
📝 How to Apply
Interested candidates should apply through the UNDP Careers Portal by the specified deadline. Ensure that your application includes a detailed resume highlighting relevant experience and qualifications.
⚠️ Important Notes
- UNDP does not charge any fees at any stage of the recruitment process.
- UNDP is committed to achieving workforce diversity and encourages applications from qualified women and men, including those with disabilities.
- All applications will be treated with the strictest confidence.
This position offers an opportunity to contribute to meaningful development work in Papua New Guinea, supporting UNDP’s mission to eradicate poverty and reduce inequalities through sustainable development.
Sources
Certainly! Let’s delve deeper into the Driver-Clerk position at the United Nations Development Programme (UNDP) in Port Moresby, Papua New Guinea. This role is pivotal in ensuring the seamless operation of UNDP’s initiatives in the region, combining transportation services with essential administrative support.
🌍 Organizational Context
UNDP Papua New Guinea is dedicated to promoting inclusive, pro-poor growth, effective governance, and sustainable development. The Driver-Clerk plays a crucial role in facilitating these objectives by ensuring the safe and efficient movement of personnel and materials, as well as maintaining vital administrative functions.
🚗 Key Responsibilities
1. Driving Services
- Provide reliable and safe transportation for UNDP staff, consultants, and visitors.
- Assist with airport pickups and drop-offs, including handling visa and customs formalities when necessary.
- Deliver and collect mail, documents, and other items as required.
2. Vehicle Maintenance
- Perform daily checks on the assigned vehicle to ensure it is in good working condition.
- Arrange for timely servicing and repairs, and maintain accurate records of vehicle maintenance.
- Ensure the vehicle is clean and equipped with necessary supplies, including a first aid kit and relevant documentation.
3. Administrative Support
- Assist with clerical tasks such as filing, photocopying, and maintaining records.
- Support logistical arrangements for meetings, workshops, and other events.
- Handle the distribution of mail and other communications within the office.
4. Compliance and Safety
- Adhere to UNDP’s policies and procedures regarding vehicle use and safety.
- Maintain a valid Class 6 PNG driver’s license and a clean driving record.
- Stay informed about local traffic laws and security situations that may affect travel.
🧠 Required Skills and Competencies
Education and Experience
- Completion of secondary education.
- Minimum of 2 years of professional driving experience, preferably with the UN or other international organizations.
- Experience in minor vehicle repairs and maintenance.
- Proficiency in basic computer applications such as MS Word and Excel.
Language Requirements
- Fluency in English and Tok Pisin.
Core Competencies
- Demonstrates commitment to UNDP’s mission and values.
- Displays cultural sensitivity and adaptability.
- Maintains confidentiality and exercises discretion.
- Works effectively in a team environment.
📅 Application Details
- Job Identification: 25559
- Posting Date: April 18, 2025
- Application Deadline: May 2, 2025
- Location: Port Moresby, Papua New Guinea
- Contract Type: National Personnel Service Agreement (NPSA-2)
- Agency: UNDPUNjobnet+8unjoblink.org+8UNjobs+8
📝 How to Apply
Interested candidates should apply through the UNDP Careers Portal by the specified deadline. Ensure that your application includes a detailed resume highlighting relevant experience and qualifications.
⚠️ Important Notes
- UNDP does not charge any fees at any stage of the recruitment process.
- UNDP is committed to achieving workforce diversity and encourages applications from qualified women and men, including those with disabilities.
- All applications will be treated with the strictest confidence.
Table of Contents
This position offers an opportunity to contribute to meaningful development work in Papua New Guinea, supporting UNDP’s mission to eradicate poverty and reduce inequalities through sustainable development.
If you require assistance with your application or have further questions about the role, feel free to ask!
Sources
The Driver-Clerk (NPSA-2) position at UNDP in Port Moresby, Papua New Guinea, is currently open for applications. This role combines driving services with clerical support, ensuring the smooth operation of UNDP’s initiatives in the region.
📌 Job Overview
- Position: Driver-Clerk (NPSA-2)
- Location: Port Moresby, Papua New Guinea
- Agency: UNDP
- Contract Type: National Personnel Service Agreement (NPSA-2)
- Application Deadline: May 2, 2025
🧭 Key Responsibilities
Driving Services:
- Provide reliable and safe transportation for UNDP staff, consultants, and visitors.
- Assist with airport pickups and drop-offs, including handling visa and customs formalities when necessary.
- Deliver and collect mail, documents, and other items as required.
Vehicle Maintenance:
- Perform daily checks on the assigned vehicle to ensure it is in good working condition.
- Arrange for timely servicing and repairs, and maintain accurate records of vehicle maintenance.
- Ensure the vehicle is clean and equipped with necessary supplies, including a first aid kit and relevant documentation.
Administrative Support:
- Assist with clerical tasks such as filing, photocopying, and maintaining records.
- Support logistical arrangements for meetings, workshops, and other events.
- Handle the distribution of mail and other communications within the office.
Compliance and Safety:
- Adhere to UNDP’s policies and procedures regarding vehicle use and safety.
- Maintain a valid Class 6 PNG driver’s license and a clean driving record.
- Stay informed about local traffic laws and security situations that may affect travel.
🧠 Required Skills and Competencies
Education and Experience:
- Completion of secondary education.
- Minimum of 2 years of professional driving experience, preferably with the UN or other international organizations.
- Experience in minor vehicle repairs and maintenance.
- Proficiency in basic computer applications such as MS Word and Excel.
Language Requirements:
- Fluency in English and Tok Pisin.
Core Competencies:
- Demonstrates commitment to UNDP’s mission and values.
- Displays cultural sensitivity and adaptability.
- Maintains confidentiality and exercises discretion.
- Works effectively in a team environment.
📅 Application Details
- Job Identification: 25559
- Posting Date: April 18, 2025
- Application Deadline: May 2, 2025
- Location: Port Moresby, Papua New Guinea
- Contract Type: National Personnel Service Agreement (NPSA-2)
- Agency: UNDPUNDP+9UNDP+9UNDP+9UNDP+1UNDP+1
📝 How to Apply
Interested candidates should apply through the UNDP Careers Portal by the specified deadline. Ensure that your application includes a detailed resume highlighting relevant experience and qualifications.
⚠️ Important Notes
- UNDP does not charge any fees at any stage of the recruitment process.
- UNDP is committed to achieving workforce diversity and encourages applications from qualified women and men, including those with disabilities.
- All applications will be treated with the strictest confidence.
This position offers an opportunity to contribute to meaningful development work in Papua New Guinea, supporting UNDP’s mission to eradicate poverty and reduce inequalities through sustainable development.
If you require assistance with your application or have further questions about the role, feel free to ask!
Sources
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