This Administrative and Logistics Clerk position with the United Nations Development Programme (UNDP) in East Jerusalem is a full-time role focused on providing administrative and logistical support to a program aimed at enhancing resilience in Palestinian communities. Here’s a detailed breakdown:

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1. About UNDP & The Program;http://UNDP Administrative and Logistics Clerk Job in East Jerusalem

UNDP’s Programme of Assistance to the Palestinian People (PAPP) has been operating since 1978, providing economic and social development aid to Palestine. This specific position falls under the Inclusive and Productive Resilience (IPR) program, which aims to:

• Strengthen Palestinian community resilience.
• Improve access to essential services.
• Promote women’s empowerment and gender equality.
• Address community infrastructure needs.

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2. Key Responsibilities

Your main duties in this role would involve handling administrative and logistical tasks for the program. These include:

A. Administrative & Logistical Support

• Organizing documents: Keeping track of files, reports, and project-related records.
• Scheduling & organizing meetings: Preparing agendas, handling logistics, and taking meeting notes.
• Travel coordination: Booking transportation, arranging accommodations, and organizing field visits.
• HR-related tasks: Assisting with recruitment, contract extensions, and maintaining timesheets.
• Procurement support: Helping with purchasing supplies and preparing procurement plans.

B. Support for Program & Procurement Activities

• Processing payments for consultants and program partners.
• Managing contracts and agreements with external parties.
• Assisting in audits & financial tracking.
• Helping evaluate project outcomes.

C. Knowledge Management & Communication

• Compiling reports and maintaining data.
• Sharing information with internal and external stakeholders.
• Supporting knowledge-building activities.

D. Additional Responsibilities

• Assisting with any other tasks related to office operations and program efficiency.

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3. Work Environment & Institutional Arrangement

• You will work under the direct supervision of the Programme Manager.
• You will coordinate with different teams across Jerusalem, Ramallah, and Gaza.
• There is no supervisory role, meaning you won’t manage other staff but will assist the project team.

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4. Required Qualifications

A. Education

• Option 1: High school diploma + 4 years of relevant experience.
• Option 2: Bachelor’s degree + 1 year of relevant experience (preferred fields: Business Administration, Economics, Political Science, or Social Sciences).

B. Experience

• Administrative and program support experience.
• Experience with Microsoft Office (Word, Excel, PowerPoint).
• Experience organizing workshops, meetings, and events.
• Experience in procurement and logistics is a plus.
• Familiarity with the UN system is an advantage.

C. Language Requirements

• Fluent in English & Arabic (both spoken and written).

D. Other Skills

• Ability to work independently and manage multiple tasks.
• Good communication skills.
• Ability to travel within Jerusalem and the West Bank.

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5. Contract & Benefits

• Contract Type: National Personnel Service Agreement (NPSA-4).
• Duration: 1 year (with possible extension).
• Equal Opportunity: UNDP promotes diversity and inclusion.
• Anti-harassment Policy: UNDP has strict policies against misconduct and discrimination.

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6. How to Apply

• Deadline: March 24, 2025 (11:59 PM).
• Apply via the official UNDP website.

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7. Who Should Apply?

This job is a great fit if you:

• Have administrative experience in an office environment.
• Are organized and can handle multiple tasks.
• Have experience in logistics, procurement, or event planning.
• Can communicate effectively in English and Arabic.
• Want to contribute to community development.

Here’s an in-depth explanation of the UNDP Administrative and Logistics Clerk position, expanding on all aspects, including responsibilities, qualifications, expected challenges, work environment, career growth, and more.

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United Nations Development Programme (UNDP) – Administrative and Logistics Clerk (East Jerusalem)

Overview of the UNDP and Its Mission in Palestine

The United Nations Development Programme (UNDP) is one of the largest UN agencies dedicated to global development and poverty eradication. UNDP has been present in Palestine through the Programme of Assistance to the Palestinian People (PAPP) since 1978, focusing on improving economic and social conditions.

This position is part of the Inclusive and Productive Resilience (IPR) program, which aims to:

• Strengthen community resilience.
• Enhance social and economic opportunities for marginalized communities.
• Improve access to essential services.
• Foster women’s empowerment and gender equality.
• Address issues related to environmental sustainability.

The program has gone through multiple phases, each focusing on community engagement, infrastructure development, and social cohesion. The fourth phase (IPR IV) introduces a strong gender-focused approach, ensuring that women’s participation and empowerment are a core part of the initiative.

This role is crucial in managing the administrative, logistical, and procurement-related aspects of the program, ensuring smooth operations.

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Role and Responsibilities

A. Administrative & Logistical Support

One of the primary responsibilities of the Administrative and Logistics Clerk is to provide comprehensive support to the program team in handling administrative and logistical matters. This includes:

• Filing and Documentation: Maintaining an organized filing system (both digital and physical) to ensure all project records are well-kept and easily accessible.
• Scheduling Meetings & Appointments: Assisting in coordinating meetings with stakeholders, UN agencies, NGOs, and local government officials.
• Event Management: Organizing workshops, training sessions, conferences, and community meetings, handling:
  • Venue selection
  • Catering and logistics
  • Invitations and communication
  • On-site support and coordination
• Travel Arrangements:
  • Coordinating domestic travel for UNDP personnel and stakeholders.
  • Arranging transportation and accommodations for visitors, consultants, and field teams.
• Office Administration: Providing general administrative assistance to ensure smooth day-to-day operations, including handling office supplies and correspondence.

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B. Program and Procurement Support

Another key aspect of the role involves assisting with procurement processes and ensuring compliance with UNDP guidelines. Responsibilities include:

• Processing Payments: Ensuring payments to consultants, vendors, and partners are made in a timely and accurate manner.
• Supporting Contract Management: Assisting in the administration of Responsible Party Agreements (RPAs) and monitoring contract compliance.
• Procurement Planning:
  • Assisting in preparing the Annual Procurement Plan.
  • Supporting the procurement of goods and services by liaising with suppliers and vendors.
• Monitoring Project Budgets: Supporting the financial team by tracking expenses and preparing financial reports.

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C. Knowledge Management and Information Sharing

The Administrative and Logistics Clerk plays a critical role in managing project data and knowledge resources. Key tasks include:

• Maintaining Knowledge Databases: Keeping track of:
  • Project reports
  • Meeting minutes
  • Relevant policies and procedures
• Compiling Reports: Assisting in preparing project updates, donor reports, and evaluation summaries.
• Supporting Communication Efforts:
  • Preparing content for internal and external communication.
  • Assisting in sharing best practices and lessons learned.

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D. Additional Responsibilities

• Performing any additional administrative and logistical tasks as required by the Programme Manager or UNDP leadership.
• Ensuring compliance with UNDP’s rules and regulations regarding procurement, financial management, and reporting.
• Coordinating with internal and external teams, including local authorities, NGOs, and international organizations.

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Work Environment and Organizational Structure

This position is based in East Jerusalem and requires frequent coordination with different teams. The Administrative and Logistics Clerk will:

• Report directly to the Programme Manager.
• Work closely with:
  • Operations teams (Finance, HR, Procurement)
  • Field officers in Jerusalem, Ramallah, and Gaza
  • External stakeholders, including local government, civil society organizations, and development partners.

While this role does not involve managing a team, it requires strong coordination skills to liaise with multiple departments and ensure seamless project implementation.

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Qualifications & Eligibility Criteria

A. Educational Requirements

Applicants must have one of the following:

1. A high school diploma (secondary education) with at least 4 years of relevant experience in administration, logistics, or program support.
2. A bachelor’s degree in a relevant field (e.g., Business Administration, Economics, Political Science, or Social Sciences) with at least 1 year of relevant experience.

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B. Work Experience

The ideal candidate should have:

• Experience in administrative and program support roles.
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Experience in event planning, workshop organization, or training coordination.
• Familiarity with procurement processes and financial administration.

Additional preferred experience:

• Prior experience in an international organization or NGO.
• Familiarity with UNDP procedures and policies.
• Experience in logistical coordination and procurement.

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C. Language Requirements

• Fluency in both English and Arabic (written and spoken) is required.
• Additional knowledge of Hebrew may be beneficial but is not required.

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D. Other Skills & Competencies

• Strong organizational and multitasking skills.
• Attention to detail and accuracy in administrative work.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with professionalism.
• Flexibility and adaptability to changing priorities.
• Problem-solving and decision-making abilities.

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Career Growth & Opportunities

Working with UNDP provides valuable career-building experience. Some potential career growth opportunities include:

• Promotion within UNDP: With strong performance, employees may be promoted to higher administrative, program, or operations roles.
• International Opportunities: UNDP operates in 170+ countries, offering opportunities for global mobility.
• Skill Development: Exposure to high-level UN operations, international development projects, and community engagement strategies.

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Challenges & Expectations in This Role

While this role provides great career exposure, it also comes with challenges:

• High Workload: Managing multiple tasks, coordinating with various teams, and meeting tight deadlines.
• Complex Logistics: Organizing travel and events across different locations, sometimes under challenging circumstances.
• Strict Compliance: Ensuring all financial and procurement processes adhere to UNDP’s rules and regulations.

However, for candidates who are well-organized, detail-oriented, and eager to contribute to community development, this role offers immense professional growth and satisfaction.

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How to Apply

Application Deadline: March 24, 2025 (11:59 PM)

To apply, candidates must:

1. Prepare a Resume (CV) highlighting relevant experience.
2. Write a Cover Letter explaining why they are suitable for the position.
3. Submit an Online Application through the UNDP job portal.

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Final Thoughts

This position as an Administrative and Logistics Clerk at UNDP in East Jerusalem is an excellent opportunity for individuals passionate about community development, logistics, and administration. The role provides exposure to international development programs, opportunities for career advancement, and the ability to make a tangible impact on Palestinian communities.

Would you like help with resume writing, cover letter drafting, or interview preparation for this job? 😊

Comprehensive Breakdown of the UNDP Administrative and Logistics Clerk Role (East Jerusalem)

This role at UNDP (United Nations Development Programme) is a critical administrative and logistical support position in East Jerusalem, primarily within the Inclusive and Productive Resilience (IPR) program. It involves managing day-to-day operations, coordinating logistics, supporting procurement, and ensuring smooth program execution. The position is full-time, requiring fluency in English and Arabic, and is offered under a National Personnel Service Agreement (NPSA-4) contract for one year, with a possibility of extension.

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I. About UNDP and Its Role in Palestine

A. What is UNDP?

The United Nations Development Programme (UNDP) is the UN’s global development network, working in over 170 countries to eradicate poverty, reduce inequalities, and build sustainable societies. In Palestine, UNDP’s Programme of Assistance to the Palestinian People (PAPP) has been active since 1978, focusing on:

• Infrastructure development
• Community resilience and economic empowerment
• Human rights and governance
• Environmental sustainability

B. The Inclusive and Productive Resilience (IPR) Program

The IPR program, under which this position falls, is an initiative aimed at:

• Enhancing community resilience.
• Improving access to essential services (health, education, water, and infrastructure).
• Strengthening social cohesion and identity among Palestinians.
• Empowering women by integrating gender-focused policies.

The Administrative and Logistics Clerk plays a key role in coordinating administrative, logistical, and procurement processes to ensure the smooth execution of this initiative.

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II. Detailed Job Responsibilities

This position involves four major functional areas, which include administrative support, logistics, procurement, and knowledge management.

A. Administrative and Logistical Support;@vacancyspaces.com

• Office Management & Document Control
  • Maintain an efficient filing system (both electronic and paper-based) to organize project records, contracts, and financial documents.
  • Ensure compliance with UNDP regulations and document retention policies.
  • Assist in preparing project reports, meeting minutes, and financial records.
• Meeting and Event Coordination
  • Organize meetings, conferences, and training workshops for project teams and stakeholders.
  • Arrange venues, invitations, agendas, catering, and transportation.
  • Prepare briefing materials for senior management before important meetings.
• Travel and Transportation Arrangements
  • Plan and arrange domestic and international travel for project staff and visiting delegations.
  • Assist in securing permits and approvals when required for travel within Jerusalem, the West Bank, and Gaza.
  • Process travel reimbursements and allowances.

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B. Procurement and Financial Support

• Vendor & Contract Management
  • Assist in procurement planning by preparing purchase requests and reviewing vendor contracts.
  • Monitor contracts for consultants, suppliers, and implementing partners.
  • Process invoices and ensure timely payments to vendors.
• Budget and Financial Monitoring
  • Track project expenditures, ensuring they align with the approved budget.
  • Support in preparing financial reports and documentation for audits.
• Equipment and Supplies Procurement
  • Work with UNDP’s procurement team to acquire office supplies, IT equipment, and other necessary materials.
  • Monitor inventory and stock levels to prevent shortages.

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C. Knowledge Management and Communication

• Data and Knowledge Sharing
  • Maintain comprehensive project databases and document repositories.
  • Assist in drafting project progress reports, donor reports, and briefing materials.
  • Support information dissemination to stakeholders, government bodies, and civil society organizations.
• Public Relations and Stakeholder Engagement
  • Help with press releases, newsletters, and communication materials.
  • Liaise with local authorities, NGOs, and international partners.
  • Assist in organizing community outreach programs.

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D. Additional Administrative and Support Functions

• Human Resources Assistance
  • Support the recruitment process for short-term consultants and contractors.
  • Maintain employee timesheets and leave records.
  • Ensure proper onboarding for new hires.
• Project Monitoring and Evaluation
  • Assist in tracking project indicators and performance metrics.
  • Help conduct surveys and assessments to evaluate program impact.
• Crisis Management and Emergency Response
  • Coordinate logistics for emergency responses and disaster relief operations.
  • Ensure smooth communication between UNDP, the Palestinian Authority, and humanitarian agencies.

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III. Work Environment and Reporting Structure

A. Work Location and Travel Requirements

• The position is based in East Jerusalem, with occasional travel to Ramallah, Gaza, and other West Bank areas.
• Field visits may be required to monitor project sites and ensure the effective delivery of services.

B. Reporting Lines

• Reports directly to the Programme Manager.
• Works closely with:
  • Procurement and Finance Units
  • Operations and Communications Teams
  • Field Officers and Partner Organizations

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IV. Qualifications and Skills

A. Educational Background

Candidates must meet one of the following:

• A high school diploma (with 4 years of relevant experience).
• A bachelor’s degree in Business Administration, Economics, Political Science, or Social Sciences (with at least 1 year of relevant experience).

B. Required Work Experience

• Proven experience in administrative support, logistics, event planning, procurement, or finance.
• Prior experience in international organizations, NGOs, or government agencies is highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

C. Language Skills

• Fluency in English and Arabic (both written and spoken).
• Knowledge of Hebrew is a plus but not required.

D. Additional Skills and Competencies

• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.
• Attention to detail and ability to meet deadlines.
• Problem-solving and adaptability in high-pressure situations.

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V. Challenges and Rewards

A. Challenges

• Fast-paced environment requiring strong multitasking skills.
• Complex logistics management involving international partners.
• Compliance with UNDP procurement and financial policies.
• Occasional field visits in politically sensitive areas.

B. Rewards

• Meaningful Impact: Contributing to community development and resilience-building in Palestine.
• Career Growth: Exposure to international development programs, providing opportunities for promotion within UNDP.
• Skill Enhancement: Training in project management, logistics, and international development.
• Global Networking: Working with UN agencies, international donors, and Palestinian civil society organizations.

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VI. Application Process

A. How to Apply

Interested candidates must submit:

1. A resume (CV) highlighting relevant experience.
2. A cover letter explaining their interest in the role.
3. An online application via the UNDP recruitment portal.

B. Application Deadline

• March 24, 2025 (11:59 PM, Jerusalem time).

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Final Thoughts

The Administrative and Logistics Clerk role at UNDP in East Jerusalem is an excellent career opportunity for individuals looking to make a difference in community development and international humanitarian work. It offers valuable exposure to global development programs, a chance to work with UN agencies and international partners, and opportunities for professional growth within the UN system.

Would you like assistance in preparing your resume or cover letter for this role? 😊

Ultimate Guide to the UNDP Administrative and Logistics Clerk Role in East Jerusalem

The Administrative and Logistics Clerk position at the United Nations Development Programme (UNDP) is a crucial role that supports the Inclusive and Productive Resilience (IPR) Program in East Jerusalem. This position requires strong administrative, organizational, and logistical skills to ensure the smooth implementation of UNDP projects, particularly in marginalized Palestinian communities.

The role is a full-time position under a National Personnel Service Agreement (NPSA-4), offering a 1-year contract with the possibility of extension based on performance and project funding. Candidates should be fluent in English and Arabic and have experience in administration, logistics, procurement, and program support.

In this guide, we will break down every aspect of the job, including the responsibilities, qualifications, skills required, challenges, benefits, and how to apply.

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I. About UNDP and Its Work in Palestine

A. What is UNDP?

The United Nations Development Programme (UNDP) is the United Nations’ global development agency, dedicated to poverty eradication, sustainable development, and community resilience. Operating in over 170 countries, UNDP focuses on improving economic and social conditions worldwide.

B. UNDP’s Role in Palestine

The UNDP Programme of Assistance to the Palestinian People (PAPP) was established in 1978 and has since delivered over $1.7 billion in development assistance. Its initiatives focus on:

• Building sustainable infrastructure (roads, schools, health centers, water networks).
• Strengthening governance and community participation.
• Empowering marginalized communities, including women and youth.
• Enhancing resilience against economic and social hardships.

The Inclusive and Productive Resilience (IPR) Program is one of the key UNDP initiatives in Palestine. It focuses on strengthening community resilience by improving access to socio-economic services, promoting gender equality, and supporting sustainable infrastructure projects.

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II. Job Overview and Core Responsibilities

The Administrative and Logistics Clerk plays a critical role in supporting the daily operations of the UNDP IPR Program. The position involves administrative support, procurement coordination, logistics management, and stakeholder communication.

A. Key Responsibilities

1. Administrative and Logistical Support

• Maintain records, databases, and project documentation.
• Assist in organizing meetings, conferences, workshops, and events.
• Handle logistical arrangements for team members, field visits, and donor meetings.
• Ensure the smooth operation of office functions (communications, scheduling, document filing).
• Prepare routine correspondence, reports, and briefing materials.

2. Procurement and Financial Support

• Support procurement processes, including purchasing office supplies, managing contracts, and liaising with vendors.
• Assist in processing invoices, purchase orders, and financial reports.
• Coordinate payments to consultants, suppliers, and implementing partners.
• Track project expenses and ensure budget compliance.

3. Travel and Logistics Coordination

• Arrange transportation, accommodations, and travel itineraries for staff and visiting delegations.
• Assist in obtaining permits and clearances required for travel in Jerusalem, the West Bank, and Gaza.
• Ensure all travel and logistics comply with UNDP regulations.

4. Knowledge Management and Reporting

• Maintain electronic and hard-copy filing systems for project documentation.
• Assist in compiling progress reports, donor reports, and project evaluations.
• Support the preparation of research materials, presentations, and summaries.
• Ensure effective knowledge-sharing and documentation of best practices.

5. Stakeholder Engagement and Communication

• Liaise with government agencies, NGOs, and international donors.
• Help organize community engagement events and coordinate with local partners.
• Support the development of press releases, newsletters, and social media content.

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III. Required Qualifications and Skills

A. Educational Requirements

Candidates must meet one of the following education criteria:

• High school diploma + 4 years of relevant administrative experience.
• Bachelor’s degree + 1 year of relevant experience (preferred fields: Business Administration, Economics, Political Science, Social Sciences).

B. Work Experience

• Experience in administration, logistics, procurement, or finance.
• Prior work in international organizations, NGOs, or government institutions is highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

C. Language Requirements

• Fluency in English and Arabic (written and spoken) is required.
• Knowledge of Hebrew is a plus but not mandatory.

D. Additional Skills and Competencies

• Strong organizational and time management skills.
• Ability to multi-task and handle multiple responsibilities efficiently.
• Strong interpersonal and communication skills.
• Ability to work independently and in a team.
• Knowledge of UNDP procurement and financial policies (preferred).

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IV. Work Environment and Reporting Structure

A. Work Location and Travel

• The position is based in East Jerusalem.
• Occasional travel to Ramallah, Gaza, and other West Bank areas may be required.

B. Reporting and Supervision

• Reports to the Programme Manager.
• Works closely with:
  • Procurement and Finance Teams.
  • Operations and Communications Departments.
  • Field Officers and Partner Organizations.

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V. Challenges and Opportunities

A. Challenges

• Working in a high-pressure environment with tight deadlines.
• Coordinating complex logistics for multi-stakeholder projects.
• Managing administrative compliance with UNDP policies.

B. Opportunities

• Impactful Work: Supporting community development and resilience-building in Palestine.
• Career Growth: Gaining valuable experience within the UN system.
• Networking: Collaborating with government agencies, NGOs, and international partners.
• Training and Development: Opportunities to enhance skills in project management, finance, and logistics.

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VI. How to Apply

A. Application Process

Interested candidates should submit:

1. A detailed CV (highlighting relevant experience and skills).
2. A cover letter (explaining their interest in the role).
3. An online application via the UNDP recruitment portal.

B. Application Deadline

• March 24, 2025, at 11:59 PM (Jerusalem time).

C. Official Job Link

You can view and apply for the job at the following link:
🔗 UNDP Administrative and Logistics Clerk – East Jerusalem

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Final Thoughts

The UNDP Administrative and Logistics Clerk role is an excellent career opportunity for individuals passionate about international development, community resilience, and humanitarian work. It offers valuable exposure to global development programs, opportunities for career advancement within the UN, and the ability to make a meaningful impact in Palestinian communities.

Would you like help with your resume, cover letter, or interview preparation? Let me know, and I’d be happy to assist! 😊