Driver Position at UNDP in Jakarta Pusat, Indonesia: A Critical Role in Supporting Sustainable Development Initiatives

Job Title: Driver

Location: Jakarta Pusat, Indonesia
Organization: UNDP (United Nations Development
Grade: G2
Contract Duration: 1 Year with Possibility of Extension
Education Required: High School Certificate
Experience Required: At least 2 years of relevant experience

Background of UNDP and the Rolehttp://UNDP Driver Position Job Posting

The UNDP is an organization within the United Nations that works toward eradicating poverty, reducing inequalities, and achieving sustainable development goals (SDGs) around the world. It helps countries design and implement solutions to build a better future for all people and the planet. With operations in 170 countries, including Indonesia, the UNDP focuses on a range of projects related to environmental sustainability, human development, economic growth, and social inclusion.

The Driver position is located within the UNDP Indonesia Country Office (CO), specifically within the operations team, which supports the UNDP programs in achieving their objectives. The office coordinates a wide variety of projects, many of which tackle climate change, disaster risk reduction, environmental governance, and more. The Driver’s role is pivotal in ensuring the smooth functioning of these projects by providing safe and reliable transportation and assisting with logistical support for the office.

DJob Responsibilities@vacancyspaces.com

The Driver’s duties are divided into several categories. Below are the key responsibilities that come with the position.

1. Driving Services: The Driver is responsible for providing reliable and safe transportation to UNDP staff, consultants, experts, and officials, as well as visitors, both within the city and to various locations as required. Some specific tasks under this responsibility include:
   • Transporting authorized personnel, including high-level officials, experts, and UNDP staff.
   • Delivering and collecting mail and documents, assisting with the movement of official materials across different offices.
   • Meeting and greeting official personnel at the airport, and assisting with arrangements such as visa formalities and customs procedures if necessary.
2. Vehicle Maintenance: The Driver plays an important role in ensuring the maintenance of the vehicle assigned to them. This includes:
   • Ensuring the vehicle is used in a cost-effective manner, with attention to fuel consumption and maintenance.
   • Keeping accurate daily logs of the vehicle’s use, including mileage, fuel consumption, and maintenance.
   • Reporting on any required repairs and performing minor repairs on the vehicle when necessary.
   • Arranging for more complex repairs when the vehicle requires servicing that exceeds basic maintenance.
3. Vehicle Documentation and Safety: The Driver ensures that all required documents are present in the vehicle and that they are up to date, including:
   • Vehicle insurance documents, registration papers, and any relevant legal documents that may be necessary for travel or in the case of an accident.
   • First aid kits stocked with essential medical supplies in case of emergencies.
   • Other necessary supplies such as maps of the city or region and the office directory.
4. Safety Protocols: In the event of an accident, the Driver must take immediate action to comply with legal and organizational rules and regulations. This involves:
   • Reporting the accident to relevant authorities and UNDP management.
   • Following the proper protocol for handling such incidents, ensuring that necessary documentation is completed.
5. Additional Duties: The Driver may be called upon to assist with administrative tasks beyond transportation, including:
   • Supporting other logistics-related tasks such as assisting with procurement, workshops, or other tasks that may be requested by the operations team.

Competencies

The role of the Driver requires certain personal attributes and professional competencies, particularly in terms of driving skills, maintenance knowledge, communication, and overall work attitude. Below is a breakdown of some core competencies that the candidate must demonstrate:

1. Core Competencies:
   • Achieve Results: The Driver should be able to plan and monitor their work, ensuring high quality and timely delivery of services.
   • Think Innovatively: Being open to creative solutions and improving processes when necessary. The Driver should be flexible and capable of dealing with challenges effectively.
   • Learn Continuously: The Driver should be open-minded, willing to learn new things, and take initiative to improve their skills.
   • Adapt with Agility: As circumstances change, the Driver should be able to adjust their approach, ensuring that they remain effective despite uncertainty or shifting priorities.
   • Act with Determination: The Driver should be confident and motivated to do their job well, even in challenging situations.
   • Engage and Partner: Building positive relationships with colleagues and external partners, demonstrating empathy and understanding in interactions.
   • Enable Diversity and Inclusion: Appreciating diversity, being aware of unconscious biases, and actively promoting inclusivity in the workplace.
2. Cross-Functional & Technical Competencies: The role requires several technical and functional competencies, including:
   • Vehicle Management: Knowledge of fleet management policies, including regular vehicle maintenance, documentation, and procedures.
   • Registry & Correspondence Management: The ability to manage and deliver correspondence, including the UNDP pouch, and maintain accurate records.
   • Communication: The Driver should have strong communication skills, able to convey messages clearly and effectively, whether through written or verbal communication.
   • Customer Satisfaction/Client Management: The Driver needs to be responsive to the needs of UNDP staff and other clients, anticipating their needs and addressing them in a timely and professional manner.

Required Skills and Experience

1. Education:
   • A secondary education with a valid driver’s license is a basic requirement.
2. Experience:
   • Minimum Experience: A minimum of 2 years of relevant work experience as a driver is required, with a demonstrated safe driving record.
   • Desired Experience: Experience in vehicle maintenance and minor repairs is preferred. Experience using basic office software such as MS Word and Excel, or managing electronic logs and scheduling systems, is also beneficial.
   • Additional Experience: Experience working with international organizations, or with high-ranking officials, is advantageous. Familiarity with diplomatic protocols, security requirements, and working in multicultural environments would also be highly valued.
3. Language Requirements:
   • Fluency in English is required for communication within the office and with international colleagues.
   • Fluency in the national language (Bahasa Indonesia) is necessary for local staff to ensure smooth interaction within the country.

Work Environment and Culture

The UNDP promotes a collaborative work culture that encourages diversity, inclusion, and respect for human rights. The organization operates under the guiding principles of sustainability, equity, and fairness. The Driver position requires a proactive and solution-oriented individual who can thrive in an international and multicultural environment. The job will provide opportunities for learning and growth, as it allows the driver to interact with staff from various parts of the organization and gain exposure to UNDP’s global operations.

Application Process and Disclaimer

Candidates interested in the position should submit their application before the closing date. The application must be submitted through the appropriate channels as outlined by the UNDP recruitment process.

As part of the UNDP’s commitment to diversity, equity, and inclusion, people who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. The UNDP also has a zero-tolerance policy toward sexual exploitation, harassment, and abuse of authority, and all selected candidates will undergo rigorous reference and background checks.

Conclusion

The Driver position at UNDP in Jakarta Pusat offers a dynamic and essential role in supporting the organization’s operations and mission. It requires a responsible and service-oriented individual with solid driving skills, attention to detail, and the ability to contribute to the smooth functioning of the office through vehicle management, logistical support, and compliance with safety standards. This is a full-time position with the opportunity to grow within the organization.

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The United Nations Development Programme (UNDP) is a global organization that supports countries and communities in tackling some of the most pressing challenges they face, such as poverty, inequality, and environmental degradation. The organization works at a local level to design and implement sustainable solutions that promote economic development, social inclusion, and environmental protection.

In Indonesia, UNDP focuses on addressing the nation’s challenges in the areas of environmental protection, climate change adaptation and mitigation, sustainable natural resource management, disaster risk reduction, and building resilient communities. The country office supports the Government of Indonesia’s efforts to achieve the Sustainable Development Goals (SDGs) set by the United Nations. The Driver position is an integral part of the UNDP Indonesia Country Office, providing transportation services and support to ensure that the organization operates effectively in delivering these critical programs.

The Role and Purpose of the Driver

The Driver plays a crucial role in ensuring the smooth operation of UNDP’s projects and programs. This individual is responsible for more than just transportation—it’s about supporting the organization’s logistical needs in a way that directly contributes to the efficiency and success of its work. By ensuring safe and timely transport for staff, officials, and other key personnel, the Driver helps to facilitate the movement of people and materials necessary for the implementation of development programs.

The Driver is also key to maintaining UNDP’s vehicles, ensuring they are in good working condition, and helping to maintain the safety and well-being of staff members. Furthermore, this role requires an individual who embodies the core values of UNDP, which include promoting diversity, inclusion, and equity in all its actions. Through this role, the Driver contributes to the broader mission of inclusive human development by ensuring that people from all backgrounds and nationalities can work together in a safe, efficient, and professional environment.

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Key Duties and Responsibilities

The Driver is tasked with a variety of duties that are essential for ensuring the efficient transportation and logistical support of UNDP operations. Let’s break down the specific areas of responsibility in more detail:

1. Reliable and Secure Driving Services

The Driver’s primary duty is to provide safe and reliable transportation services to UNDP staff and officials, as well as consultants, experts, and visitors. This includes:

• Transporting authorized personnel: This could involve driving senior UNDP staff, international consultants, government officials, and other stakeholders to meetings, events, and field sites. As a Driver, you must be aware of traffic regulations, routes, and best practices for safe and efficient transportation in Jakarta and surrounding regions.
• Delivering and collecting documents: Many important official documents need to be transferred between different UNDP offices, partners, and government institutions. The Driver is responsible for ensuring these materials are delivered and collected securely, while adhering to confidentiality standards.
• Airport meet-and-greet services: A key aspect of the role is helping international guests and UNDP personnel with their arrival, including airport pick-ups and arranging travel logistics such as customs formalities. This may also include assisting with securing visas, which means the Driver plays an essential role in facilitating smooth entry for visiting staff and dignitaries.

2. Vehicle Management and Maintenance

As part of their core duties, the Driver is responsible for maintaining the office vehicle(s) in optimal condition. Vehicle management is not just about keeping the vehicle clean—it involves proactive monitoring and addressing minor repair issues to ensure the vehicle is safe and ready for use at any time.

• Maintaining daily vehicle logs: This includes accurately tracking mileage, fuel consumption, and any maintenance issues, as well as keeping records of vehicle usage. These logs are essential for monitoring the operational costs of the vehicle and ensuring it stays in good condition.
• Performing minor repairs and arranging for major repairs: The Driver should have knowledge of basic vehicle maintenance, such as checking tire pressure, replacing fluids, and performing simple mechanical tasks like changing lightbulbs or wiper blades. For major repairs, the Driver must know how to arrange for professional servicing while ensuring minimum disruption to office operations.
• Vehicle safety checks: Regular checks for oil levels, tire wear, brake functionality, and ensuring that the car is adequately stocked with necessary emergency supplies, such as a first-aid kit, fire extinguisher, and spare parts. The Driver is responsible for making sure the vehicle is fully operational and ready for use at any given time.

3. Vehicle Documentation and Compliance

The Driver also plays a key role in ensuring all vehicle-related documentation is up-to-date and complies with local regulations.

• Required documents: This includes checking that vehicle registration, insurance, road tax, and other necessary documents are kept up to date, in accordance with both local laws and UNDP’s internal policies.
• Ensuring compliance with safety regulations: The Driver is also expected to maintain the vehicle in compliance with safety regulations, including checking the vehicle’s first-aid kit and ensuring it is stocked with essential supplies such as bandages, antiseptic, and medical gloves. Additionally, the Driver is responsible for ensuring the vehicle adheres to any specific security measures required by the UNDP, especially when transporting high-level officials.

4. Handling Accidents and Emergencies

Accidents can occur even when the most careful driving practices are followed. In such cases, the Driver must take immediate and appropriate action:

• Reporting accidents: In the event of a vehicle accident, the Driver is expected to follow all UNDP procedures for reporting the incident. This includes notifying authorities, completing the necessary forms, and coordinating with UNDP’s safety and security team.
• Following safety protocols: The Driver must be prepared to manage emergencies effectively, whether they involve medical situations or the immediate need to secure the vehicle and personnel. Knowledge of emergency response protocols is critical.

5. Additional Administrative and Logistical Tasks

In addition to the primary responsibilities outlined above, the Driver may be asked to assist with various other administrative tasks. This could include:

• Assisting with procurement: The Driver may be required to assist with the transportation of supplies or documents for procurement or tendering processes.
• Workshops and events: The Driver could be tasked with helping to organize transportation for staff and participants for various UNDP workshops, seminars, and other events.
• Miscellaneous administrative duties: Depending on the office’s needs, the Driver may also be involved in occasional office-related administrative tasks like document filing, assisting with purchasing office supplies, and other logistical duties that may arise.

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Competencies and Required Skills

The Driver’s role is integral to the smooth functioning of the office, and as such, it requires a blend of technical competencies and soft skills.

Core Competencies

• Achieve Results: The Driver is expected to be diligent in planning their work, ensuring timely and efficient performance. This also includes ensuring vehicle maintenance is done on schedule to avoid any operational disruptions.
• Think Innovatively: In a dynamic environment like UNDP, the Driver should be able to suggest improvements in vehicle use and management, adapt to new procedures, and remain open to new ways of solving logistical problems.
• Learn Continuously: A strong willingness to learn is essential. Whether it’s gaining further knowledge in vehicle maintenance, improving language skills, or understanding the organization’s policies better, the Driver should be proactive about seeking opportunities for learning.
• Adapt with Agility: The ability to respond to changing circumstances and remain flexible is critical. This could involve adjusting the driving route due to unforeseen events or taking on new tasks that may arise unexpectedly.
• Act with Determination: Whether it’s ensuring that a staff member gets to an important meeting on time or handling an unexpected vehicle breakdown, the Driver should exhibit determination, calm under pressure, and the ability to get things done.
• Engage and Partner: Building positive relationships with people from diverse backgrounds is vital. The Driver will interact with individuals from many different cultures and should be able to navigate these interactions with empathy and respect.
• Enable Diversity and Inclusion: The Driver should show an understanding of, and respect for, diversity in the workplace. This includes being mindful of unconscious bias and fostering an inclusive work environment.

Required Skills and Experience

• Education: A secondary education with a valid driver’s license is the basic requirement. This ensures the individual has the fundamental education level and driving qualification needed for the role.
• Experience: The position requires at least two years of experience as a driver, with a clean driving record. Experience in vehicle maintenance, handling emergency situations, and dealing with high-level personnel is highly desirable.
• Language Skills: The Driver must be fluent in both English and Bahasa Indonesia to communicate effectively with staff, officials, and other local stakeholders.

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Conclusion

The Driver position with the UNDP in Jakarta Pusat, Indonesia, is not just a job that involves transporting people from one location to another. It is a vital role that ensures the smooth running of UNDP’s programs, which have a significant impact on achieving sustainable development goals in the region. The position offers the opportunity to contribute to a global mission, work alongside diverse and talented individuals, and play an essential role in supporting the organization’s objectives.

If you are interested in applying for this position, it is important to recognize that beyond the technical requirements of driving and vehicle maintenance, the role demands a high level of professionalism, responsibility, and commitment to UNDP’s values of diversity, equity, and inclusion.

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This expanded version should give you a more detailed understanding of the Driver role at UNDP and its impact within the organization. If you need further clarification or additional information, feel free to ask!