Project Associate – UNDP (Majuro, Marshall Islands): Role, Responsibilities, and Impact

February 27, 2025

10 minutes read

The Project Associate role with UNDP in Majuro, Marshall Islands is a full-time position under a National Personnel Service Agreement (NPSA-7). It is part of the “Addressing Climate Vulnerability in the Water Sector (ACWA)” project, which focuses on improving water security, resilience, and governance in the Marshall Islands. Here’s a more detailed breakdown of the job:

Key Responsibilities:http://Project Associate – UNDP (Majuro, Marshall Islands)

Project Planning & Implementation:
- Support the project team in planning and executing project activities.
- Assist in preparing work plans, budgets, and project reports.
- Ensure the project aligns with UNDP policies and national strategies.
Administrative & Logistical Support:
- Maintain project documents and financial records.
- Organize meetings, training sessions, and workshops.
- Support procurement activities by assisting in purchasing goods and managing logistics.
Financial Management & Budgeting:
- Assist in tracking project expenses and ensuring compliance with UNDP and donor regulations.
- Support in financial reporting, audits, and budget revisions.
- Process invoices and payments related to project activities.
Capacity Building & Knowledge Sharing:
- Train local stakeholders and government officials on financial management.
- Promote gender equality in project activities.
- Document lessons learned and best practices for future projects.
Stakeholder Coordination:
- Work closely with government agencies, NGOs, and community organizations.
- Provide support to partners under Letters of Agreement (LoA).
- Assist in ensuring all project activities are participatory and inclusive.
Procurement & Warehouse Support:
- Help in procuring necessary materials for the project.
- Ensure warehouse operations and supply chain management run smoothly.

Required Qualifications:@vacancyspaces.com

Education:
- High school diploma + 7 years of experience OR
- Bachelor’s degree in Business Administration, Finance, Project Management, Public Administration, or a related field + 4 years of experience.
- A certification in Accounting and Finance would be an advantage.
Work Experience:
- Experience in financial management, project finance, or accounting.
- Familiarity with office software (MS Word, Excel, PowerPoint).
- Previous work experience in project administration is desirable.
- Knowledge of UNDP financial and procurement systems (such as Quantum/Atlas) is an advantage.
Languages:
- Fluency in English (written and spoken) is required.
- Marshallese language skills are desirable.
Preferred Certifications (not required):
- CPA (Certified Public Accountant) or CA (Chartered Accountant).
- Knowledge of IPSAS (International Public Sector Accounting Standards) and/or IFRS (International Financial Reporting Standards).

Contract & Duration:

Contract Type: National Personnel Service Agreement (NPSA).
Duration: 1-year contract (renewable based on performance and funding).

Core Competencies Expected:

Strategic Thinking & Decision-Making: Ability to develop plans and solve problems effectively.
Project Management Skills: Understanding of how to track project progress, budgets, and compliance.
Financial Analysis & Reporting: Capability to manage budgets and prepare financial reports.
Communication & Negotiation: Ability to engage with stakeholders and persuade others.
Adaptability & Problem-Solving: Being flexible in handling challenges.
Teamwork & Leadership: Ability to work independently and collaborate with diverse groups.

Why This Job is Important:

This position plays a crucial role in helping the Marshall Islands adapt to climate change by improving water security and governance. Since the country faces droughts and rising sea levels, this project directly impacts communities by ensuring clean and sustainable water supply.

Project Associate – UNDP (Majuro, Marshall Islands)

Introduction to UNDP and the ACWA Project

About UNDP

The United Nations Development Programme (UNDP) is a global organization dedicated to addressing major developmental challenges such as poverty eradication, climate change, democratic governance, and sustainable development. Operating in more than 170 countries, UNDP works with governments, civil society, and the private sector to implement initiatives that improve the quality of life and foster long-term sustainability.

About the ACWA Project

The “Addressing Climate Vulnerability in the Water Sector (ACWA) in the Marshall Islands” project was launched in January 2020 to enhance water security, resilience, and governance in the Republic of the Marshall Islands (RMI). The project is a collaboration between UNDP and the Government of the Republic of the Marshall Islands (GoRMI), with funding from the Green Climate Fund (GCF).

Why This Project Matters

The Marshall Islands is a small island nation made up of 24 inhabited atolls and islands spread across a vast ocean area of over 2 million km². Due to its low elevation (averaging only 2 meters above sea level) and lack of freshwater sources, it is highly vulnerable to the impacts of climate change, droughts, and rising sea levels. There are no rivers, lakes, or large natural reservoirs in the country, making rainwater harvesting and groundwater protection critical for survival.

Project Objectives

The ACWA Project is designed to address the long-term water security challenges in the country through three key focus areas:

Water Security:
- Improving household and community rainwater harvesting systems.
- Expanding water storage capacity for 77 rural communities across outer islands and atolls.
- Ensuring safe drinking water for approximately 28% of the Marshallese population, including 7,630 women who are currently at risk of water shortages.
Water Resilience:
- Securing groundwater sources from saltwater contamination caused by sea level rise, storm surges, and wave overtopping.
- Strengthening island-wide disaster preparedness for water shortages.
Water Governance:
- Building the technical capacity of national and local government institutions.
- Developing integrated climate change policies for long-term sustainability.
- Ensuring community participation and gender inclusion in water resource management.

About the Project Associate Role

The Project Associate will be based in Majuro, Marshall Islands, working under the Project Management Unit (PMU). This position reports directly to the Project Manager and will support the team in finance, administration, procurement, and project implementation.

Key Responsibilities of the Project Associate

1. Project Planning and Implementation Support

Assist in developing project work plans, budgets, and progress reports.
Compile and analyze project-related data to support strategic decision-making.
Track project activities to ensure timely implementation.
Ensure compliance with UNDP operational policies, regulations, and reporting procedures.
Support project coordination between UNDP, the Government of RMI, and local stakeholders.
Assist in conducting field assessments and monitoring activities.

2. Financial and Administrative Management

Assist in budget monitoring to ensure spending aligns with project objectives.
Maintain financial records, invoices, and supporting documents in compliance with UNDP and GCF regulations.
Support financial reporting and auditing processes.
Provide administrative assistance in organizing meetings, workshops, and training sessions.
Manage travel arrangements and logistics for project staff and consultants.

3. Procurement and Warehouse Support

Assist in procuring goods, equipment, and services needed for project implementation.
Support inventory management and ensure proper storage of project materials.
Coordinate with customs and port authorities for the clearance of imported project materials.
Ensure that all procurement processes follow UNDP rules and best practices.

4. Stakeholder Engagement and Capacity Building

Support communication and collaboration with government agencies, NGOs, and community organizations.
Assist in organizing training programs for local authorities and stakeholders on climate change adaptation and water management.
Promote gender-sensitive approaches in project implementation.
Help facilitate community engagement meetings and consultations.

5. Knowledge Management and Reporting

Document and disseminate best practices, lessons learned, and case studies.
Support the preparation of progress reports, presentations, and policy recommendations.
Maintain and update the project’s knowledge-sharing platforms and databases.

Required Qualifications and Skills

Education:

High School Diploma with 7 years of relevant experience OR
Bachelor’s Degree in Business Administration, Finance, Project Management, Public Administration, or related fields with 4 years of relevant experience.
A certification in Accounting and Finance (such as CPA) is an advantage.

Work Experience:

Experience in financial management, budgeting, and administration.
Experience working with international organizations, government agencies, or NGOs.
Knowledge of Integrated Water Resources Management (IWRM) and climate adaptation projects is desirable.
Strong computer skills, including proficiency in MS Word, Excel, PowerPoint, and database management systems.
Knowledge of UNDP financial systems (Quantum, Atlas, PIMS+) is an advantage.

Language Requirements:

Fluency in English (written and spoken) is required.
Proficiency in the Marshallese language is highly desirable.

Core Competencies:

Strategic Thinking: Ability to plan and implement effective solutions.
Financial Management Skills: Ability to track and analyze project expenditures.
Problem-Solving: Ability to address challenges and propose innovative solutions.
Teamwork and Collaboration: Ability to work with diverse teams and stakeholders.
Adaptability and Resilience: Ability to work in challenging environments.

Why This Role is Important for the Marshall Islands

This role is critical in ensuring the successful implementation of the ACWA Project, which directly improves the water security and climate resilience of the Marshallese people.

Long-Term Impact of the Project:

More reliable water sources for communities in the outer islands and atolls.
Improved infrastructure for rainwater harvesting and groundwater protection.
Better policies and governance structures to manage climate-related risks.
Increased community awareness and participation in water conservation.

Opportunities for Career Growth:

Gain experience in climate resilience and water governance projects.
Work with international experts and gain exposure to global best practices.
Build strong project management and financial administration skills.
Potential for career advancement within UNDP and other international organizations.

Conclusion

The Project Associate role offers an exciting opportunity to contribute to a life-changing project that will have a lasting impact on the Marshall Islands. If you are passionate about climate resilience, water security, and sustainable development, this is an ideal role for you!

Project Associate – UNDP (Majuro, Marshall Islands)

Introduction to the Role

The United Nations Development Programme (UNDP) is offering a Project Associate position based in Majuro, Marshall Islands. This role is part of the Addressing Climate Vulnerability in the Water Sector (ACWA) project, which is a collaboration between the Government of the Republic of the Marshall Islands (GoRMI) and UNDP. The project aims to improve water security and resilience for communities that are vulnerable to climate change.

As a Project Associate, you will support the Project Management Unit (PMU) in ensuring effective financial management, administration, and implementation of project activities. You will also work closely with the government and various stakeholders to strengthen water governance and climate resilience.

Background on the ACWA Project

The ACWA Project was launched to address climate change impacts on water security in the Marshall Islands. The country consists of 24 inhabited atolls and islands with limited freshwater resources due to the lack of rivers, streams, and lakes. This makes the region highly vulnerable to droughts and saltwater contamination caused by climate change.

The project focuses on:

Water Security – Improving rainwater harvesting and storage facilities for 77 rural communities, benefiting about 28% of the population (including 7,630 women).
Water Resilience – Protecting groundwater sources from contamination caused by seawater intrusion.
Water Governance – Strengthening institutional and community capacities to manage climate change risks effectively.

The ACWA project aligns with the Marshall Islands’ national climate change policies and is co-financed by the Green Climate Fund (GCF) and the Government of RMI. UNDP is the executing agency, ensuring that the project is implemented efficiently.

Key Responsibilities of the Project Associate

As a Project Associate, your duties will include:

1. Supporting Project Planning and Implementation

Assisting in the development of project work plans and budgets.
Coordinating with project team members to ensure that activities are executed efficiently and on time.
Ensuring that all project business processes follow UNDP’s operational policies and procedures.
Ensuring the inclusion of gender equality in project activities and data collection.
Providing logistical support for project events, procurement, and record-keeping.

2. Administrative Support for the PMU

Managing project documentation, including financial records and reports.
Maintaining a database of project stakeholders and partners.
Reviewing invoices and coordinating procurement processes.
Supporting the organization of project meetings, including regional and international conferences.

3. Financial and Operational Management

Ensuring compliance with UNDP, GCF, and EU financial regulations.
Assisting in budget tracking and expenditure analysis using UNDP’s Quantum and PIMS+ systems.
Preparing financial reports for review by project managers and government stakeholders.
Verifying partner agency expenditures under Letters of Agreement (LoA).
Assisting in payment processing and financial audits.

Organizing training sessions for government officials on financial management.
Supporting knowledge-sharing efforts within UNDP and across project partners.
Documenting and disseminating best practices for water governance and climate resilience.

5. Procurement and Operations Support

Assisting in procurement activities, ensuring that necessary materials and services are delivered on time.
Supporting warehouse operations, including managing project supplies and distribution logistics.
Coordinating with port authorities and customs for the clearance of imported goods related to the project.

Skills and Competencies Required

To excel in this role, you need a combination of technical, administrative, and financial management skills.

Core Competencies:

✔ Result-Oriented Thinking – Ability to plan and monitor work effectively.
✔ Innovation – Open to new ideas and problem-solving approaches.
✔ Continuous Learning – Willing to adapt and develop new skills.
✔ Adaptability – Ability to handle uncertainty and rapid changes.
✔ Determination – Staying focused and motivated even in challenging situations.
✔ Collaboration & Partnership – Strong interpersonal skills and ability to build relationships.
✔ Diversity & Inclusion – Respect for cultural diversity and gender equality.

Technical and Functional Competencies:

✔ Strategic Thinking – Ability to develop effective solutions based on data analysis.
✔ Systems Thinking – Understanding how different elements of a project interconnect.
✔ Decision Making – Ability to make timely and well-informed decisions.
✔ Negotiation & Influence – Strong communication and persuasion skills.
✔ Financial Management – Experience with budgeting, accounting, and financial reporting.
✔ Water Governance & Climate Adaptation – Knowledge of integrated water resources management and climate change mitigation strategies.

Qualifications and Experience Required

Education Requirements:

Secondary education (high school diploma) is required.
A Bachelor’s degree in Business Administration, Finance, Project Management, or Public Administration is highly preferred.
A certification in Accounting and Finance (such as CPA or CA) is an added advantage.

Experience Requirements:

7 years of experience in financial management, project finance, or administration (if you have a high school diploma).
4 years of experience (if you hold a Bachelor’s degree).
Experience with UNDP’s Quantum system, Microsoft Office Suite (Excel, Word, PowerPoint), and database management.
Prior experience working on climate adaptation projects or water governance initiatives is an asset.
Familiarity with international financial regulations (IPSAS/IFRS) is an advantage.
Previous experience working with the UN or government agencies is highly desirable.

Language Requirements:

Fluency in English is required (oral and written).
Proficiency in Marshallese is desirable.

Why Apply for This Position?

✅ Meaningful Work – You’ll be working on a project that directly impacts climate resilience and water security in the Pacific Islands.
✅ International Exposure – Opportunity to work with UNDP, government agencies, and international partners.
✅ Professional Growth – Gain experience in project management, finance, and governance.
✅ Cultural Experience – Work in one of the most unique and climate-vulnerable regions in the world.
✅ Networking Opportunities – Build relationships with development experts, environmental scientists, and policymakers.

Application Details

📅 Posting Date: February 19, 2025
📅 Application Deadline: March 6, 2025
📍 Location: Majuro, Marshall Islands
💼 Contract Type: National Personnel Service Agreement (NPSA-7)
📆 Duration: 1 year (renewable based on performance)

🔗 Apply Now: Click here to apply

Final Thoughts

The Project Associate role at UNDP in the Marshall Islands is an excellent opportunity for professionals with experience in finance, administration, and project management to contribute to climate change adaptation. If you have a passion for sustainable development and want to make a tangible impact, this role is perfect for you!

February 27, 2025

10 minutes read