“Empowering Change Through Knowledge: A Deep Dive into the Knowledge Management Assistant Role with UNDP’s SuWIL Project in Tajikistan”

April 24, 2025

16 minutes read

Knowledge Management Assistant position (NPSA-5) with UNDP in Dushanbe, Tajikistan, for the Supporting Women in Law (SuWIL) Project. This comprehensive analysis includes the background, job context, core duties, expectations, required competencies, and potential impact.http://@vacancyspaces.com

🌍 Background and Context

About UNDP and the Governance Cluster in Tajikistan

The United Nations Development Programme (UNDP) is one of the leading UN agencies in Tajikistan, supporting national efforts to achieve the Sustainable Development Goals (SDGs). The Governance Cluster focuses on enhancing rule of law, access to justice, institutional reform, and gender equality. It aims to create inclusive governance structures that serve the needs of all citizens, especially marginalized groups like women and youth.

The SuWIL Project

The Supporting Women in Law (SuWIL) project is part of UNDP’s efforts to advance gender equality in the legal sector of Tajikistan. Women are underrepresented in law both as students and as professionals. SuWIL addresses this disparity through a three-pronged approach:http://🔗 UNDP Job Posting – Knowledge Management Assistant (Job ID: 25877)

Improving legal education for women in law faculties.
Fostering mentorship and structured internships for female law graduates.
Producing knowledge products to influence policy and shift public discourse on women in the justice sector.

SuWIL builds on partnerships with:

Ministry of Education and Science
Six national universities
The Union of Advocates
Civil society organizations (CSOs)

🧭 Position Overview: Knowledge Management Assistant

Location: Dushanbe, Tajikistan

Contract Type: NPSA (National Personnel Service Agreement), Grade NPSA-5

Duration: 1 year (with potential for extension)

Practice Area: Governance

Language Requirements: Fluent in English, Russian, and Tajik

Work Schedule: Full-time

Deadline to Apply: May 7, 2025

This is a national-level position and is only open to Tajikistani nationals or legal residents.

🎯 Objectives of the Role

The Knowledge Management Assistant plays a critical support role in ensuring the smooth implementation and documentation of SuWIL’s interventions. The position bridges the technical, administrative, analytical, and communications aspects of the project.

The role is aligned with three overarching goals:

Monitoring and Evaluation (M&E): Collect and analyze data on project progress and results.
Knowledge and Communication Management: Ensure proper documentation, develop knowledge products, and support policy advocacy.
Operational Support: Assist with training logistics, coordination, and event documentation.

This position is ideal for someone with a background in law, political science, international development, or governance, who also has experience in data management, communications, or reporting.

🔧 Scope of Work and Key Responsibilities

The role is organized into three functional goals:

✅ GOAL 1: Monitoring, Evaluation, and Knowledge Management

1. Surveys & Assessments

Design and conduct pre- and post-activity surveys to measure learning, engagement, and feedback.
Focus is on tailoring evaluations to young women in law—ensuring a gender-responsive lens.
Ensure that activities align with project goals and that real-time feedback loops inform implementation.

2. Data Analysis and Reporting

Provide analysis of activity data and surveys to identify gaps, barriers, or risks.
Share these findings with the Project Manager to support adaptive management.
Maintain databases of raw and processed data on UNDP SharePoint, in an accessible and transparent format.

3. Project Monitoring

Track implementation progress using defined indicators.
Assess how activities meet broader project objectives and gender inclusion targets.

4. Partner Reporting

Collect and assess capacity development reports from university and legal partners.
Identify trends, gaps, and opportunities for scaling or improving practices.

5. Documentation Management

Maintain a centralized online repository of all knowledge products: reports, evaluations, training manuals, infographics, etc.

✅ GOAL 2: Reporting, Donor Relations, and Event Support

1. Visual and Narrative Reporting

Prepare briefing materials for internal and donor audiences, including:
- PowerPoint decks
- Infographics
- Visual data summaries
Consolidate narrative reports for UNDP and external donors.

2. Event Coordination

Assist in the logistical organization of project events such as:
- Trainings
- Roundtables
- Workshops
- Fellowship inductions
Help draft minutes or summaries of key discussions when needed.

3. Risk Management

Identify and promptly report any operational or strategic risks.
Propose practical corrective measures based on findings from project tracking and data.

1. Policy and Advocacy Materials

Assist in writing, editing, and formatting policy briefs and analytical pieces.
Collect feedback from partners and stakeholders to refine and validate knowledge products.

2. Evidence-Based Advocacy

Participate in research and documentation of lived experiences of women lawyers, students, and law graduates.
Synthesize key insights into usable content for wider advocacy.

3. Institutional Learning

Document and share lessons learned and best practices across the SuWIL team and with UNDP Tajikistan Country Office.
Assist with filing, archiving, and maintaining knowledge systems for organizational learning.

4. Video and Multimedia Production

Contribute to the development of video stories, visual communications, and digital storytelling.

5. Participation and Collaboration

Actively participate in team meetings and events.
Share knowledge and insights from other projects or previous experiences to enhance team learning.

💼 Skills and Experience

🎓 Education

Mandatory: Secondary education
Preferred: Bachelor’s degree in:
- Law
- Political Science
- International Relations
- Governance

📆 Experience

With high school diploma: 5+ years of relevant experience
With Bachelor’s degree: 2+ years of experience

Relevant experience includes:

Supporting gender-responsive programming
Designing, collecting, and analyzing pre/post training surveys
Working with youth in academic or community settings
Knowledge of international development or access to justice projects

💻 Digital and Analytical Competencies

🔹 Required

Proficiency in Microsoft Excel, PowerPoint, and Word
Experience with data analysis and data visualization
Comfortable working with SharePoint or equivalent knowledge management platforms

🔹 Desired

Prior experience in project monitoring and evaluation
Experience in developing and reviewing knowledge and communication products
Familiarity with gender-sensitive programming
Understanding of data cleaning and real-time mobile data collection tools

🌐 Language Requirements

Fluency in:

English
Russian
Tajik

You must be able to write reports, create presentations, and communicate with international and local partners in all three languages.

🤝 Organizational Structure

Immediate Supervisor: Project Manager (SuWIL)
Strategic Oversight: Programme Specialist, Governance Cluster
Team Structure: Collaborative, cross-functional—working closely with law faculty partners, CSOs, UNDP communications, and monitoring specialists.

💡 Key Competencies

🔸 Core UNDP Competencies (Level 1)

Results-Oriented: Prioritize outputs and timelines
Innovation: Open to new ideas and agile thinking
Learning: Curious and eager to grow professionally
Adaptability: Flexibility to adjust to changes
Determination: Confidence and resilience
Partnership: Build relationships, respect stakeholders
Diversity & Inclusion: Promote a discrimination-free environment

🔸 Technical Competencies

Communication/Writing: Skilled in content creation, editing
Data Analysis & Visualization
Knowledge Sharing & Facilitation
Gender Mainstreaming Understanding

🏁 Impact and Career Development

This role is critical to the success of the SuWIL project, especially in ensuring that interventions:

Meet the needs of young women beneficiaries
Generate usable knowledge
Contribute to gender-transformative legal reforms

You will develop strong experience in:

Monitoring and Evaluation (M&E)
Communications and Knowledge Management
Project Implementation in Governance and Gender
Multistakeholder Coordination

This post offers a solid foundation for a career in international development, especially in fields related to:

Gender equality
Legal reform
Governance
UN project operations

✅ Summary: Why Apply?

If you’re looking to make a real impact on women’s participation in justice in Tajikistan, while building data analysis, communication, and project coordination skills, this is a compelling opportunity.

Perfect for:

Emerging professionals in law or governance
Monitoring, evaluation, and data enthusiasts
Individuals passionate about gender justice and equality
Applicants with strong organizational, research, and reporting abilities

Would you like help crafting a tailored CV or motivation letter for this role? Or would you prefer a practice interview Q&A session to prepare for the UNDP application?

Absolutely! Let’s break down the Knowledge Management Assistant position with UNDP in Dushanbe, Tajikistan in much greater detail — across multiple dimensions, to give you a full understanding of the role, its significance, daily work, qualifications, and what kind of person would thrive in this position.

🌟 OVERVIEW OF THE JOB

The Knowledge Management Assistant plays a pivotal support role in the Supporting Women in Law (SuWIL) project. The project addresses gender disparity in the justice system in Tajikistan by empowering young women at different stages of their legal careers — from students to practicing lawyers. This Assistant ensures that the lessons, data, tools, and communications emerging from the project are collected, analyzed, managed, and shared effectively. Their work fuels continuous learning, performance monitoring, advocacy, and policymaking.

This is a national position (NPSA-5), meaning it’s open to Tajik nationals or residents with the right to work in the country.

🧩 PROJECT BACKGROUND: Supporting Women in Law (SuWIL)

What is SuWIL about?

Tajikistan, like many countries, struggles with gender imbalance in professions of public importance — especially in the legal and justice sector. Women are underrepresented due to societal norms, educational barriers, and lack of mentorship or career support.

This project:

Supports female law students via curriculum improvements in university law departments.
Provides internships and fellowships for female law graduates and young professionals.
Creates knowledge products — such as reports, policy briefs, and evidence — to influence institutional change and public policy.
Works closely with universities, the Ministry of Education, legal aid organizations, civil society, and the Union of Advocates.

The project is not only developmental, but also transformational — aiming to make long-lasting systemic changes.

📌 ROLE & RESPONSIBILITIES: WHAT YOU’LL DO

The Knowledge Management Assistant helps ensure that everything the project learns is:

Properly documented
Analyzed for insights
Shared with stakeholders
Used to improve policy and practice

You will do this by working across three major goal areas:

✅ GOAL 1: Monitoring, Evaluation & Knowledge Management

Your key tasks:

Conduct pre- and post-activity surveys for workshops, training sessions, internships, and other project activities.
Analyze survey results to help the team adapt and improve future activities.
Monitor and track all activities against goals, objectives, and indicators.
Maintain an organized, searchable project database (SharePoint) with all reports, analyses, surveys, etc.
Help document lessons learned, impact stories, and challenges.

You’re essentially building the knowledge infrastructure for the whole project — helping others make better decisions with clear data and insights.

✅ GOAL 2: Reporting, Donor Relations & Event Support

Key functions:

Draft visual briefing materials, reports, and presentations — especially for donors.
Compile periodic project reports and consolidate partner data.
Flag risks or issues that might slow down or derail project implementation.
Organize and document workshops, trainings, meetings, etc.

In this area, you’re a key bridge between project staff, donors, and external stakeholders — ensuring accountability and clear communication.

Duties include:

Develop policy briefs, case studies, or best practices documents.
Engage with national partners to get feedback and validation on knowledge products.
Help produce communication materials like videos, social media posts, and photo stories.
Archive and manage project information in an organized way.
Participate in staff meetings, events, and team activities — sharing your insights and learning from others.

You’re essentially helping to transform knowledge into action — making sure people can use what the project learns, both inside and outside of UNDP.

🧠 COMPETENCIES REQUIRED

These aren’t just “checklist” skills — they reflect the type of mindset and behavior UNDP wants in this role.

🌱 Core Competencies

Achieve Results: Work efficiently, meet deadlines, and aim for quality.
Think Innovatively: Be open to change, look for better ways of doing things.
Learn Continuously: Share knowledge, reflect on mistakes, and stay curious.
Adapt with Agility: Respond flexibly to unexpected events or changes.
Act with Determination: Stay motivated, resilient, and solution-focused.
Engage and Partner: Build trust and relationships with empathy.
Enable Diversity & Inclusion: Respect cultural/gender differences; confront bias.

📊 Technical Competencies

Data Analysis: Can you extract insights from raw data? Present findings visually?
Knowledge Management: Do you know how to store, document, and disseminate knowledge in a usable form?
Communication: Can you write, edit, and format written reports and presentations clearly and professionally?
Gender Knowledge: Are you aware of gender equity issues, especially in education, law, or access to justice?

📚 REQUIRED QUALIFICATIONS

Education:

Minimum: High school diploma with 5 years of relevant experience
Preferred: Bachelor’s degree in Law, Political Science, International Relations, or Governance + 2 years experience

Experience:

Experience must include:
- Monitoring and evaluation (especially pre/post activity surveys)
- Working on capacity-building projects, ideally with youth or women
- Data handling and knowledge documentation
- Familiarity with project support in development organizations

Technical Skills:

Must know: Microsoft Excel, PowerPoint, and Word
Experience with SharePoint or similar platforms is highly valued

Languages:

Fluency in English, Russian, and Tajik is required — not optional

🎯 IDEAL CANDIDATE PROFILE

This job is great for someone who:

Loves organizing data and turning insights into action
Enjoys supporting women’s empowerment and social equity causes
Feels comfortable coordinating across multiple stakeholders
Has a structured and detail-oriented approach to work
Can think critically about what’s working and what’s not in a project
Has strong writing and communication skills in English, Russian, and Tajik
Is proactive, takes initiative, and is not afraid to suggest improvements

🧭 WHAT MAKES THIS ROLE IMPORTANT

This isn’t just a technical assistant role. You’ll be:

Helping build the evidence that supports gender equity in Tajikistan’s legal sector
Ensuring that women’s voices and experiences are documented and heard
Connecting data to impact — making sure donor funds are effectively used
Helping shape public policies and university education systems
Creating a body of knowledge that may inspire similar reforms in other sectors or countries

📅 WORK CONDITIONS & CONTRACT

Type: National Personnel Services Agreement (NPSA-5)
Duration: 1 year initially, with possibility of extension
Schedule: Full-time
Location: Dushanbe, Tajikistan
Application Deadline: 7 May 2025

📝 FINAL NOTE

UNDP is highly committed to diversity, equity, and inclusion. If you meet the qualifications and feel a connection with the mission, they strongly encourage you to apply, regardless of background, gender, or disability. They’re looking for talent, not perfection — so don’t self-reject if you’re missing one or two things.

Would you like help drafting a strong cover letter or tailored CV for this job? Or want an interview prep guide? I’d be happy to assist!

Sure! Let’s dive deeper into the Knowledge Management Assistant role, going beyond just the basic descriptions and responsibilities to explore more aspects that help you understand what this position really entails and how it fits into the broader context of UNDP’s work and development projects.

🌍 UNDP’s Role in Tajikistan & Gender Equality

Before delving into the specifics of the Knowledge Management Assistant position, it’s useful to grasp the broader context in which this role is situated — especially since it’s connected to UNDP’s overarching goal of sustainable human development, gender equality, and empowerment of women. In Tajikistan, as in many other countries, gender equality and women’s participation in legal and justice processes are often neglected, creating significant barriers to the full development of society.

Tajikistan, located in Central Asia, has a predominantly patriarchal society where women are often excluded from positions of power in many sectors, especially in the legal profession. This can manifest in gender-based violence, limited economic opportunities for women, and discriminatory practices within legal systems. UNDP’s work in Tajikistan focuses on empowering women, ensuring equal access to justice, and increasing the representation of women in key decision-making roles, such as in law and governance.

The SuWIL project aims to specifically address gender-based barriers in the legal profession, working towards ensuring that young women in law not only have access to education but also opportunities for internships, fellowships, and career advancements. Your role, as the Knowledge Management Assistant, is essential to the success of this project because knowledge—its collection, analysis, sharing, and utilization—is a critical tool for shaping policy, changing mindsets, and ensuring project effectiveness.

📊 KNOWLEDGE MANAGEMENT: Why is it So Important?

The Role of Knowledge Management (KM) in Development Projects

Knowledge Management isn’t just about data collection; it’s about making sure that the right information is available to the right people at the right time. It’s about creating a feedback loop where lessons from the field, from workshops, and from project outcomes are constantly feeding back into the project, allowing for continuous improvement and adaptation.

In a project like SuWIL, KM is the backbone that allows for:

Tracking progress against project goals.
Documenting key achievements and challenges to inform future project planning.
Making knowledge accessible to all stakeholders involved — from donors to partners to internal project teams.

This is particularly important in international development, where knowledge transfer often involves multiple actors (NGOs, government agencies, international organizations) with different interests, goals, and timelines. Effective knowledge management ensures that everyone is on the same page, avoids duplication of efforts, and maximizes the impact of the project.

Your role in this system is crucial. You’ll be tasked with organizing, analyzing, and sharing insights in a way that fuels learning and improvement. Through your efforts, the project will be able to adapt to challenges and celebrate successes, all while staying aligned with its larger goals.

🎯 YOUR IMPACT ON THE SuWIL Project

As the Knowledge Management Assistant, your contribution will be key to ensuring that the project:

Adapts and evolves based on data and feedback.
Creates clear and actionable reports for donors, stakeholders, and policymakers.
Informs and influences policy regarding women’s access to justice and women’s roles in the legal profession.
Helps the UNDP and its partners develop new programs and initiatives based on lessons learned.

You will be supporting the learning loop within the project, ensuring that all insights gathered—from field reports to participant feedback—are organized in a way that benefits future activities, and you’ll make sure that these insights are also shared with external stakeholders who can use them to inform national policies and strategic decisions.

The SuWIL project aims to change the national discourse on gender and the law, and as the KM Assistant, you’ll play a major role in ensuring that this transformation is backed up by solid data and well-documented evidence.

📝 A CLOSER LOOK AT THE SPECIFIC DUTIES

Let’s explore in further detail some of your specific duties as a Knowledge Management Assistant:

1. Conducting Surveys & Monitoring:

In this part of the job, you will be responsible for:

Developing and administering surveys (pre- and post-activity) to gather feedback from participants (e.g., students, young lawyers, training participants).
Using tools like Google Forms or SurveyMonkey to conduct online surveys, or paper surveys for in-person events.
Analyzing the results of these surveys to understand the impact of each activity and make recommendations for improvement.

The goal is to measure the effectiveness of activities like workshops, internships, and fellowships and assess whether they are meeting the needs of the target groups. You’ll be in charge of turning this feedback into actionable insights that project managers can use to refine and improve the project.

In order to keep the knowledge gathered within the project organized and easily accessible to the entire team, you will be tasked with maintaining the project database. This could include:

Archiving reports, meeting minutes, learning documents, survey results, best practices, and policy recommendations.
Keeping the knowledge repository up to date so that it serves as a living, evolving tool for the project team and external stakeholders.
Ensuring that all project data is stored in a way that is searchable and easy to navigate, so it can be quickly referenced when needed.

This SharePoint database will be the central hub for all knowledge related to the project. By keeping it organized and structured, you will ensure that the team can make the best use of the data and information gathered throughout the life of the project.

3. Developing Reports and Briefing Materials:

One of the most important aspects of your job will be creating reports that summarize key findings, impact, and lessons learned for the donors, government stakeholders, and other partners. This includes:

Writing regular progress reports that show how the project is doing relative to its goals and objectives.
Creating visual materials such as graphs, charts, and infographics to make complex data more digestible for decision-makers.
Helping create policy briefs or recommendation papers that distill key lessons and insights from the project for policymakers and government bodies, helping them make informed decisions.

These reports are vital for maintaining transparency with donors and ensuring continued funding for the project. It’s also a way for you to ensure that the project’s findings reach the right people who can use the data to influence policy changes.

4. Supporting Event Organization:

Your role will also involve event coordination, ensuring that important project events, such as workshops, training sessions, and meetings, are organized effectively. This includes:

Creating event materials (invitations, agendas, presentations).
Managing logistics (location, technology, catering, etc.).
Ensuring that all participants get the materials they need and that feedback is collected after the event for future improvements.

This helps ensure that the knowledge exchange happens in a structured and effective manner.

🏆 FINAL THOUGHTS: WHY THIS JOB IS IMPORTANT

As the Knowledge Management Assistant for the SuWIL Project, your role will be integral in ensuring that knowledge flows freely and is used effectively to shape both project implementation and national policy. You’ll help provide data-driven evidence that can empower women in law, increase gender equity, and create a more inclusive legal system in Tajikistan. It’s not just about managing information — it’s about changing lives through informed action and decision-making.

The success of the SuWIL project, and similar projects in the future, depends largely on how well the information and insights are captured, analyzed, and applied. Your work will be central in ensuring that knowledge becomes power, leading to positive, lasting changes for women in the legal profession.

Would you like further elaboration on specific parts of the job, such as how to approach the application or preparing for the interview

You can access the official job posting for the Knowledge Management Assistant position with UNDP in Dushanbe, Tajikistan, by visiting the following link:

🔗 UNDP Job Posting – Knowledge Management Assistant (Job ID: 25877)

This page provides comprehensive details about the role, including responsibilities, required qualifications, application procedures, and deadlines. Please note that the application deadline is May 7, 2025, at 05:59 AM (Harare time).

If you need assistance with the application process or have further questions about the position, feel free to ask!

Sources

April 24, 2025

16 minutes read