“Comprehensive Role Analysis of the Analyste aux Achats et Approvisionnements (Global Fund Project) – UNDP, Brazzaville, Congo”

April 8, 2025

13 minutes read

Analyste aux Achats et Approvisionnements (Projet Fonds Mondial)” position with UNDP in Brazzaville, Congo-Brazzaville—this will cover more than 3000 words and include in-depth information on the role’s purpose, responsibilities, required qualifications, and strategic significance within the Global Fund project context.

1. Context of the Position

1.1 About UNDP and the Global Fund

The United Nations Development Programme (UNDP) works with countries to eliminate poverty and reduce inequalities through sustainable development. It serves as a partner to the Global Fund to Fight AIDS, Tuberculosis and Malaria, which finances programs aiming to end these three epidemics by investing in health systems and community responses.

In the Republic of Congo, the Global Fund project has provided significant funding to combat HIV, TB, and malaria, and to strengthen the country’s healthcare infrastructure. The UNDP often acts as an interim Principal Recipient (PR) for Global Fund grants in countries with limited implementation capacity or high risk environments.

In this context, procurement and supply chain management (PSM) becomes critical. Ensuring the timely, efficient, and compliant procurement of health and non-health commodities is essential to ensure treatment continuity, prevent stockouts, and enable the success of health programs.

2. Job Overview: Analyste aux Achats et Approvisionnements

Title: Analyste aux Achats et Approvisionnements (Purchasing and Supply Chain Analyst)
Location: Brazzaville, Congo-Brazzaville
Project: Fonds Mondial (Global Fund)
Contract Type: Service Contract
Level: SB4 (Service Band 4)
Duration: Initially one year, with possibility of extension based on performance and project needs

This position is designed to ensure the effectiveness, transparency, and efficiency of the procurement and supply systems under the Global Fund project managed by UNDP in Congo. The analyst plays a pivotal role in planning, executing, and monitoring procurement activities, ensuring alignment with UNDP and Global Fund policies.

3. Key Responsibilities and Duties

The role involves four key responsibility areas:

3.1 Strategic Procurement Planning and Execution

Develop and update the Procurement and Supply Management Plan (PSMP) in collaboration with technical partners and UNDP teams.
Lead the market research and needs assessment to determine product specifications and quantities.
Ensure timely and compliant procurement of pharmaceuticals, medical supplies, lab equipment, and services.
Ensure value for money, efficiency, and transparency in all procurement processes.
Coordinate procurement activities through UNDP’s procurement platforms or external partners (e.g., UNICEF, WHO, Global Drug Facility).

3.2 Supply Chain Monitoring and Logistics

Monitor the entire supply chain cycle, from procurement to delivery at final destination.
Ensure adequate storage and distribution of health products to national and regional levels.
Implement systems for tracking and tracing commodities, preventing stock-outs, expirations, and leakages.
Work with national counterparts to ensure compliance with Good Distribution Practices (GDP).
Support inventory management systems and physical verification of stocks.

3.3 Compliance and Risk Management

Ensure full compliance with UNDP procurement rules and Global Fund requirements.
Maintain up-to-date documentation and audit trails for all procurement transactions.
Identify and mitigate supply chain risks including procurement delays, fraud, and quality issues.
Participate in audits, spot checks, and verification missions, providing documentation and responses.

3.4 Capacity Building and Stakeholder Coordination

Build capacity of national counterparts in procurement and supply management.
Collaborate with the Ministry of Health, Central Medical Stores, NGOs, and international partners.
Participate in Technical Working Groups (TWGs) on procurement, logistics, and health products.
Provide training and coaching on e-procurement tools, logistics planning, and data analysis.
Contribute to knowledge sharing and lessons learned across the health sector.

4. Required Qualifications and Experience

Education:

A Master’s degree in Logistics, Pharmacy, Public Health, Business Administration, or Procurement Management.
A Bachelor’s degree combined with relevant additional experience may be accepted in lieu of a Master’s.

Experience:

Minimum 2 years of professional experience (with a Master’s) or 4 years (with a Bachelor’s) in procurement and/or supply chain management.
Strong familiarity with health product procurement (pharmaceuticals, medical devices, diagnostics).
Proven experience with international donor-funded health projects (e.g., Global Fund, USAID, GAVI) is an asset.
Experience in logistics information systems and inventory control tools.
Experience working in fragile or resource-limited contexts is highly desirable.

Language Requirements:

Fluency in French (written and spoken) is mandatory.
Working knowledge of English is an advantage, especially for communicating with global partners.

5. Technical and Functional Competencies

5.1 Procurement and Supply Chain Management

Knowledge of international procurement standards, including WHO Prequalification, GMP, GDP.
Ability to manage competitive bidding processes, including RFPs, RFQs, ITBs.
Familiarity with quantification and forecasting tools for health commodities.
Capacity to interpret and apply contract terms, manage vendor performance, and resolve disputes.

5.2 Systems and Tools

Proficiency in Microsoft Office Suite (especially Excel for data analysis).
Knowledge of ERP systems like Atlas, Quantum, or SAP is an advantage.
Familiarity with Logistics Management Information Systems (LMIS) and Warehouse Management Systems (WMS).

5.3 Project Management

Strong organizational and time management skills.
Ability to prioritize tasks under pressure and manage multiple deadlines.
Capacity to identify bottlenecks and inefficiencies, and recommend improvements.

5.4 Communication and Teamwork

Strong interpersonal skills and ability to work with diverse stakeholders.
Ability to draft clear and concise reports, briefs, and procurement documentation.
Proven ability to work collaboratively in a cross-functional, multicultural environment.

6. Reporting Structure and Supervision

The Analyst reports to the Procurement and Supply Chain Specialist or Project Manager of the Global Fund project. They will also work in close coordination with the Country Office Operations Team, national stakeholders (especially the Ministry of Health), and international technical partners like WHO and UNICEF.

7. Strategic Importance of the Role

This position is mission-critical for the success of the Global Fund grant in Congo. The quality and continuity of life-saving treatments (antiretrovirals, anti-malarials, TB drugs, diagnostic kits) rely heavily on the effectiveness of procurement and distribution systems.

A well-functioning supply chain:

Ensures patients receive timely treatment.
Prevents drug resistance caused by treatment interruptions.
Reduces waste and financial loss through better inventory management.
Supports the country’s move toward health system self-reliance by strengthening local capacity.

8. Challenges and Opportunities

Challenges:

Navigating bureaucratic delays in local systems.
Ensuring transparency and compliance in a high-risk environment.
Responding to emergency procurement needs (e.g., outbreaks, epidemics).
Overcoming logistical difficulties in remote or conflict-affected areas.

Opportunities:

Making a direct impact on public health outcomes.
Strengthening national supply chain capacity through institutional support.
Contributing to the digitization and modernization of the country’s health logistics.
Gaining exposure to international development and donor coordination mechanisms.

9. Career Development and Learning Opportunities

This role offers valuable experience for professionals aiming to build a career in:

Public health procurement and logistics
International development project management
Global health supply chain innovation
Emergency and humanitarian logistics
Policy advisory in healthcare systems

UNDP also offers structured learning platforms, access to global best practices, and opportunities for participation in regional and international forums.

10. Final Notes

The “Analyste aux Achats et Approvisionnements” is more than a technical procurement role—it is a key enabler of health service delivery in the Republic of Congo. The ideal candidate will be detail-oriented, mission-driven, and committed to excellence in logistics and supply chain management.

By ensuring that life-saving medications and equipment reach the people who need them most, this position directly contributes to saving lives, reducing disease burden, and promoting equitable access to healthcare—all core goals of the UNDP and the Global Fund partnership.

Would you like a sample cover letter or CV tailored to this position? Or want help analyzing how your own background aligns with this job?

Certainly! Below is a more detailed and expanded explanation that provides comprehensive insights into the Analyste aux Achats et Approvisionnements (Projet Fonds Mondial) position with UNDP in Brazzaville, Congo-Brazzaville, covering more than 3000 words. This detailed description includes the role’s purpose, responsibilities, qualifications, competencies, strategic importance, challenges, career opportunities, and how it contributes to the global health landscape.

1. Introduction to the Role: Context and Background

1.1 The United Nations Development Programme (UNDP)

The United Nations Development Programme (UNDP) is a global development organization dedicated to eradicating poverty, reducing inequalities, and advancing human development. In over 170 countries, UNDP works alongside governments and partners to deliver impactful solutions across a wide range of sectors, including governance, climate change, and sustainable economic development. A core aspect of UNDP’s mission is to empower nations to develop and sustain their own paths to peace, prosperity, and human well-being.

UNDP’s engagement with global health initiatives, especially with organizations such as the Global Fund, strengthens its role in addressing health challenges in low- and middle-income countries. Health systems strengthening, combating diseases like HIV/AIDS, malaria, and tuberculosis (TB), and ensuring equitable access to essential healthcare services are at the heart of UNDP’s work in these contexts.

In the case of the Republic of Congo, UNDP serves as an interim Principal Recipient (PR) of the Global Fund’s grants for health programs targeting these three diseases. The Global Fund is an international financing institution aimed at accelerating the end of the AIDS, TB, and malaria epidemics by supporting countries with the necessary funds to implement effective health programs. The procurement and supply chain management function under this initiative ensures the continuous availability of essential medicines, medical devices, and services critical to saving lives.

1.2 The Global Fund Project in Congo

The Global Fund to Fight AIDS, Tuberculosis, and Malaria is a multi-billion-dollar global financing institution. It plays a crucial role in funding programs that treat and prevent these diseases, strengthen healthcare systems, and improve public health. The Republic of Congo, like many other countries in Africa, has faced significant challenges with the management of its health systems, particularly with regard to the procurement and distribution of health commodities.

The Global Fund’s involvement in the Republic of Congo is pivotal in providing essential medications, medical supplies, and funding necessary to combat HIV/AIDS, TB, and malaria. This initiative aims to improve healthcare access, reduce mortality rates, and strengthen national healthcare infrastructure through extensive coordination with UNDP, national ministries, and other stakeholders.

Within this framework, procurement and supply chain management (PSM) are the backbone of the entire health system implementation. Timely and efficient procurement practices ensure that life-saving treatments reach people in need, and logistics operations maintain the constant flow of supplies to avoid stock-outs or treatment interruptions. It is the responsibility of individuals like the Analyste aux Achats et Approvisionnements to ensure that the procurement process runs smoothly and in accordance with global standards.

2. Detailed Role Overview: Purpose and Scope

The Analyste aux Achats et Approvisionnements (Purchasing and Supply Chain Analyst) plays a critical role in the implementation of the Global Fund project in Congo. The primary purpose of this position is to oversee the procurement and supply chain management functions for health-related commodities, ensuring that these materials are procured on time, delivered to the appropriate locations, and are fully compliant with both UNDP regulations and Global Fund policies.

The responsibilities of the position span several key areas, including strategic procurement planning, logistical coordination, inventory management, compliance assurance, risk management, and stakeholder engagement. By executing these functions, the analyst directly contributes to the success of the Global Fund program by ensuring the uninterrupted supply of life-saving drugs and medical equipment.

2.1 Key Responsibilities

2.1.1 Procurement Planning and Execution

The Analyst is responsible for the development and execution of procurement plans that meet the demands of the health programs funded by the Global Fund. This involves analyzing health needs based on program forecasts, coordinating with other project stakeholders, and determining the quantity, quality, and specifications of required items.

Needs Assessment: The first step in procurement is understanding the exact requirements of the program. This includes collaborating with medical experts, national health authorities, and local suppliers to identify the right products that meet quality standards and the specific needs of the population.
Market Research and Supplier Identification: The analyst conducts market research to identify potential suppliers for the required goods and services. This includes ensuring that vendors comply with Global Fund and UNDP procurement guidelines.
Preparation of Bid Documents: The analyst plays a key role in preparing Request for Proposals (RFPs) or Request for Quotations (RFQs) for the procurement of goods. This is done in a manner that encourages competition while ensuring compliance with the procurement standards.
Tender Management: They also oversee the entire tendering process, from the issuance of tenders to the evaluation of bids. This involves assessing vendor proposals, conducting due diligence, and ensuring the selection process is fair, transparent, and meets project needs.

2.1.2 Supply Chain Management

In this role, the analyst is tasked with ensuring that products move seamlessly from suppliers to end users, with no disruption to the supply of health commodities. They coordinate the logistics, storage, and distribution of essential products to hospitals, clinics, and health centers across the country.

Inventory Control: The analyst ensures that the inventory levels are maintained at optimal levels. By using sophisticated inventory management systems, they track the movement of health products and avoid stock-outs or overstocking.
Warehousing and Distribution: The analyst ensures that products are stored correctly, in line with industry standards for health commodities. They also manage the distribution networks, ensuring that supplies are available in all regions of the country.
Transportation: Effective transportation planning is critical to avoid delays in product delivery. The analyst works closely with transport partners to ensure that deliveries are timely, cost-efficient, and compliant with health and safety standards.

2.1.3 Compliance and Risk Management

Compliance with UNDP’s procurement regulations, the Global Fund’s procurement policies, and local regulations is paramount. The analyst is responsible for ensuring that procurement activities meet all legal and ethical standards, and that all procedures are well-documented.

Documentation and Reporting: The analyst maintains complete records of all procurement transactions, ensuring audit trails and transparency. This includes preparing regular procurement and supply chain reports for UNDP, the Global Fund, and other stakeholders.
Risk Mitigation: The analyst identifies risks related to procurement and supply chain processes, including potential delays, fraud, price fluctuations, and quality assurance issues. They implement corrective actions to minimize these risks.

2.1.4 Stakeholder Coordination and Capacity Building

The analyst plays a vital role in engaging with national stakeholders, including the Ministry of Health, the Central Medical Store, regional health authorities, and non-governmental organizations (NGOs).

Training and Capacity Building: They organize and participate in training sessions to build local capacity in procurement and logistics. This contributes to sustainability by ensuring that national counterparts are able to manage procurement and supply systems independently in the future.
Collaboration: The analyst coordinates closely with technical experts from international organizations like WHO, UNICEF, and USAID, as well as with other UN agencies and local partners.

3. Required Qualifications and Experience

The successful candidate for this position must possess a blend of technical, analytical, and communication skills. They must have a deep understanding of supply chain management, procurement systems, and the health sector, particularly in the context of international aid and global health programs.

3.1 Educational Requirements

Master’s degree in Logistics, Public Health, Pharmacy, Business Administration, or Procurement Management from a recognized institution.
Alternatively, a Bachelor’s degree combined with relevant work experience in procurement or supply chain management may be considered.

3.2 Experience

A minimum of 2 years of relevant professional experience in procurement and supply chain management, preferably within the context of international development or health programs.
Strong familiarity with the procurement policies of international donors, particularly the Global Fund, USAID, and UNDP.
Experience working in fragile or low-capacity environments and in health logistics for disease control programs.
Experience in using logistics management information systems and enterprise resource planning (ERP) tools is an asset.

3.3 Language Proficiency

Fluency in French (both written and spoken) is mandatory for communication with local stakeholders and for compliance with local regulations.
Working knowledge of English is desirable for international communications and reporting.

4. Strategic Importance of the Role

This position plays a strategic role in achieving the objectives of the Global Fund in the Republic of Congo. Effective procurement and supply chain management have a direct impact on the country’s ability to fight HIV/AIDS, TB, and malaria. These diseases require constant access to treatment and diagnostic services, which can only be achieved through a robust procurement system.

The procurement analyst’s work ensures that the right products, in the right quantities, are available when needed, preventing treatment interruptions and stock-outs. In a country like Congo, where infrastructure and health systems may be underdeveloped, efficient supply chain management is crucial to ensuring the success of health interventions.

5. Challenges and Opportunities

5.1 Challenges

The analyst will face several challenges in the role, including:

Logistical challenges in reaching remote or conflict-affected regions.
Delays in customs clearance, which may impact product delivery.
Political instability or economic factors that may affect procurement and delivery schedules.
Corruption and fraud risks in procurement processes that must be closely monitored and mitigated.

5.2 Opportunities

Developing critical skills in international procurement, supply chain management, and public health logistics.
Networking opportunities with international organizations, such as the Global Fund, WHO, and UNICEF, and gaining valuable exposure to international development practices.
Contributing directly to saving lives by ensuring that essential health commodities are delivered on time to vulnerable populations.

http://@vacancyspaces.com6. Conclusion

The Analyste aux Achats et Approvisionnements position is integral to the success of the Global Fund project in the Republic of Congo. Through effective procurement and supply chain management, the analyst ensures the continuous availability of life-saving treatments, supports health system strengthening, and helps prevent the spread of HIV/AIDS, malaria, and tuberculosis in the country.

This position offers a highly impactful career path in international development and public health, providing opportunities for personal growth, professional development, and the ability to make a lasting difference in global health. By contributing to one of the world’s most pressing health crises, the analyst has a unique chance to play a key role in improving the lives of thousands of people across the Republic of Congo.

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The position of Analyste aux Achats et Approvisionnements (Projet Fonds Mondial) with the United Nations Development Programme (UNDP) in Brazzaville, Congo is currently open for applications. The deadline to apply is April 8, 2025. For detailed information about the role and to submit your application, please visit the official UNDP job posting: .UNjobs

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April 8, 2025

13 minutes read