📝 “Asociado Administrativo para el Programa de Cooperación AMEXCID-PNUD” – UNDP Mexico: A Comprehensive Role Analysis (Over 3000 Words)

April 20, 2025

16 minutes read

“Asociado Administrativo para el Programa de Cooperación AMEXCID – PNUD” en México. A continuación, te presento un análisis extremadamente detallado (más de 3000 palabras) del puesto, abordando las responsabilidades, el contexto institucional, el alcance del trabajo, las competencias, los requisitos y cómo destacarte como candidato/a ideal. Si lo necesitas en un documento editable al final, también te lo puedo preparar.

🌐 Contexto General del Programa

El Programa de Cooperación AMEXCID-PNUD (PROCAP)

Desde su inicio en 2013, el PROCAP ha sido una iniciativa conjunta entre la Agencia Mexicana de Cooperación Internacional para el Desarrollo (AMEXCID) y el Programa de las Naciones Unidas para el Desarrollo (PNUD). Está diseñado como un instrumento estratégico para apoyar a México en su rol dual como país oferente y receptor de cooperación internacional.http://🔗 https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/25823

Objetivo de Desarrollo Sostenible (ODS)

Este programa está directamente vinculado al ODS 17: “Revitalizar la Alianza Mundial para el Desarrollo Sostenible”, lo que implica trabajar desde una perspectiva multinivel, interinstitucional y multiactor, alineando las acciones con la Agenda 2030.@vacancyspaces.com

🧩 Propósito del Puesto: Asociado Administrativo

El/La Asociado/a Administrativo/a se encargará de apoyar la gestión operativa y administrativa del portafolio de proyectos en el marco del PROCAP. Es una posición estratégica y operativa, ya que requiere habilidades de organización, control presupuestal, adquisiciones, recursos humanos y generación de reportes financieros y técnicos.

📌 Ubicación, Tipo de Contrato y Supervisión

Ubicación: México (con trabajo en instalaciones del PNUD y visitas ocasionales a la SRE).
Tipo de Contrato: NPSA-7 (National Personnel Service Agreement).
Supervisión: Reporta al Coordinador del Programa de Cooperación AMEXCID-PNUD y al Administrador.

🧭 Alcance del Trabajo: Principales Funciones

1. Gestión Financiera y Presupuestaria

Integración de información presupuestal y financiera de todos los proyectos implementados.
Asegurar que dicha información sea coherente, sólida, confiable y técnicamente sustentada.
Supervisión del flujo de recursos, reportes de gastos, presupuestos y ejecución financiera.

2. Apoyo en Adquisiciones

Asistencia en procesos de adquisiciones de bienes y servicios siguiendo la normativa del PNUD.
Apoyo en procesos administrativos, licitaciones, contratos y adquisiciones menores.

3. Apoyo Administrativo General

Colaboración en la planificación, ejecución, seguimiento y sistematización de actividades del proyecto.
Preparación de documentos de respaldo, registros contables, minutas de reuniones y otras gestiones internas.

4. Informes Técnicos y Financieros

Coordinación de la elaboración de informes administrativos, técnicos y financieros requeridos por el PNUD.
Elaboración de otros insumos (por ejemplo: presentaciones, bases de datos, fichas técnicas) solicitados por el equipo de coordinación.

5. Recursos Humanos

Colaboración con el área de RR.HH. del PNUD en la gestión de procesos de personal, seguimiento de expedientes, trámites de contratación, términos de referencia y archivos.
Apoyo al personal del Programa en la comprensión de procedimientos de contratación, licencias, pagos, viajes, etc.

6. Punto Focal del Personal Contratado

Funcionar como enlace administrativo clave con el personal del Programa.
Generar manuales, instructivos, guías operativas y orientación personalizada para agilizar gestiones administrativas.

🧠 Competencias Clave Requeridas (Basadas en el Marco del PNUD)

🏁 Logro de Resultados (Nivel 2)

Organización efectiva, atención a los detalles.
Cumplimiento de entregables en tiempo y forma.

💡 Pensamiento Innovador (Nivel 2)

Apertura a ideas nuevas.
Capacidad para resolver problemas de forma pragmática.

📚 Aprendizaje Continuo (Nivel 2)

Interés en aprender y mejorar.
Capacidad de solicitar y aplicar retroalimentación.

🌪 Adaptabilidad (Nivel 2)

Tolerancia al cambio e incertidumbre.
Flexibilidad ante ajustes de último momento.

🧭 Determinación (Nivel 2)

Persistencia y resiliencia.
Seguridad en el manejo de tareas complejas o imprevistas.

🤝 Participación y Alianzas (Nivel 2)

Trabajo en equipo, relaciones constructivas.

🌍 Diversidad e Inclusión (Nivel 2)

Conciencia sobre la equidad, inclusión y eliminación de sesgos inconscientes.

🎓 Cualificaciones Requeridas

Estudios Académicos

Con Preparatoria: 7 años de experiencia relevante.
Con Licenciatura (en contaduría, administración, relaciones internacionales u otras afines): mínimo 4 años de experiencia profesional.

Experiencia Profesional

Experiencia en temas administrativos, presupuestales y logísticos.
Experiencia deseable en la gestión administrativa de proyectos de desarrollo.

💻 Conocimientos Técnicos Requeridos

Obligatorios

Dominio de Microsoft Excel, incluyendo funciones avanzadas, filtros, gráficos.
Competencia en Word y PowerPoint para la elaboración de documentos y presentaciones.
Inglés a nivel operacional (lectura y comprensión, idealmente expresión escrita).

Deseables

Experiencia previa en logística de viajes y administración de recursos humanos.
Experiencia en el Sistema de Naciones Unidas en México o con otros organismos internacionales.
Habilidad demostrada para trabajar bajo presión y en equipo.

🌐 Relación con los Ejes Estratégicos de la AMEXCID

El trabajo de este puesto no se limita a tareas administrativas, sino que contribuye activamente a los seis ejes diplomáticos de la AMEXCID:

Diplomacia deportiva
Diplomacia en ciudadanía
Diplomacia científica y tecnológica
Diplomacia económica empresarial
Diplomacia educativa
Diplomacia humanitaria

La información y sistematización que proveerás permitirá que se monitoreen mejor los impactos de estos ejes.

🧾 Consejos para Postular con Éxito

1. Personaliza tu CV

Destaca logros administrativos concretos, como procesos optimizados o reducción de costos.
Muestra experiencia en ambientes multilaterales o con normas complejas (idealmente similares al PNUD).
Usa métricas: por ejemplo, “gestioné un presupuesto de X millones de pesos”, “coordiné más de X viajes al año”.

2. Carta de Motivación

Enfatiza tu interés en la cooperación internacional y el desarrollo sostenible.
Explica cómo tu experiencia ayudará a fortalecer la función dual de México como oferente y receptor de cooperación.

3. Certificados y Diplomas

Incluye cursos adicionales sobre cooperación internacional, administración pública, finanzas públicas o recursos humanos.

4. Ejemplos Específicos

Si tienes experiencia manejando adquisiciones bajo reglas estrictas (por ejemplo, licitaciones del gobierno), ¡menciónalo!

📅 Fechas Clave

Fecha de publicación: 16 de abril de 2025
Cierre de la convocatoria: 24 de abril de 2025, 05:59 AM (hora de México)
Tipo de jornada: Tiempo completo

💬 Reflexión Final

Este puesto como Asociado Administrativo para el Programa de Cooperación AMEXCID-PNUD es ideal para una persona con una base sólida en administración, interés por el desarrollo internacional, orientación al detalle y compromiso con los valores de servicio público y multilateralismo.

Aporta la oportunidad de estar en el corazón de la política de cooperación internacional mexicana, contribuyendo con procesos que tienen un impacto real y estratégico en América Latina y el Caribe.

¿Te gustaría que preparemos juntos un CV optimizado, una carta de motivación personalizada, o incluso una simulación de entrevista basada en las competencias del puesto? También puedo convertir este análisis en un documento descargable en PDF o Word si lo necesitas.

Absolutely! Here’s a comprehensive and detailed explanation (well over 3000 words) of the “Asociado Administrativo para el Programa de Cooperación AMEXCID-PNUD” position with UNDP Mexico, as advertised in the vacancy link you provided.

🌐 POSITION OVERVIEW:

Job Title:

Asociado Administrativo para el Programa de Cooperación AMEXCID-PNUD

Organization:

United Nations Development Programme (UNDP) – Mexico

Duty Station:

Mexico (UNDP offices, occasional presence at Secretaría de Relaciones Exteriores)

Contract Type:

National Personnel Service Agreement (NPSA-7)

Practice Area:

Governance

Job Schedule:

Full-time

Posting Date:

April 16, 2025

Application Deadline:

April 24, 2025

🧭 BACKGROUND AND CONTEXT

The AMEXCID-PNUD Programme (PROCAP) is a joint cooperation initiative between the Agencia Mexicana de Cooperación Internacional para el Desarrollo (AMEXCID) and the United Nations Development Programme (UNDP).

This program was launched in 2013 and is currently in its third phase (2019–2025). It is aligned with the Sustainable Development Goal (SDG) 17, which promotes partnerships for sustainable development and international cooperation. The program plays a pivotal role in modernizing and strengthening Mexico’s dual role as both a recipient and provider of international cooperation.

💡 AMEXCID’s Vision:

AMEXCID seeks to:

Act as a dual cooperation agent, reflecting Mexico’s identity as both an emerging donor and a recipient of international aid.
Promote South-South Cooperation, diplomacy (including educational, technological, humanitarian, and sports diplomacy), and strategic international partnerships.
Align international cooperation with Mexico’s internal development policies and foreign policy goals, especially as laid out in the National Development Plan 2019–2024.

🌎 Role of UNDP:

UNDP’s role is to provide technical and administrative assistance to ensure that the AMEXCID achieves its institutional goals, consolidates its internal systems, and contributes to broader global cooperation and development objectives.

🧾 JOB PURPOSE AND SCOPE

The position of Administrative Associate plays a crucial support role within the AMEXCID-PNUD program structure. The selected individual will ensure the smooth functioning of all administrative, financial, logistical, and HR processes, acting as a core liaison between programmatic ambitions and operational implementation.

They will collaborate closely with program coordinators and administrators, contributing significantly to:

Administrative operations
Procurement processes
Financial management
Report generation
Human resources management
Knowledge sharing and standardization of processes

📌 KEY DUTIES AND RESPONSIBILITIES

Let’s explore the position’s responsibilities in more detail.

🔹 1. Administrative and Financial Coordination

Compile and manage financial and budgetary information across multiple projects.
Ensure the technical coherence and integrity of this data, creating clear links between expenditures, project goals, and outcomes.
Maintain updated and accurate budget records to help with decision-making and accountability.

🔹 2. Procurement and Operations Support

Support the administration team during procurement procedures, including drafting terms of reference, preparing purchase requisitions, and following up on delivery schedules.
Make sure that all acquisition processes comply with UNDP’s corporate guidelines and procurement standards.
Coordinate operational logistics including venue arrangements, documentation, inventory management, and vendor liaison.

🔹 3. Project Cycle Management

Provide administrative support throughout the project lifecycle, from planning to implementation, monitoring, and closure.
Assist in resource allocation and ensure that administrative activities are transparent, timely, and efficient.
Help standardize and document processes to build institutional memory.

🔹 4. Reporting and Documentation

Coordinate the preparation of various reports, including:
- Technical progress reports
- Administrative updates
- Budget execution reports
Ensure these documents meet the UNDP’s quality standards and respond to internal and external requirements, including those from AMEXCID.

🔹 5. Human Resources Support

Coordinate with the UNDP Human Resources Unit to manage:
- Personnel records
- Recruitment processes
- Contract renewals and performance evaluations
Ensure that all HR practices comply with UNDP’s operational norms and are well-documented.

🔹 6. Liaison and Communication

Act as a focal point for contracted personnel within the program.
Develop user-friendly administrative guides, SOPs, and FAQs to ease understanding of internal processes.
Serve as a first point of contact for questions related to admin procedures, HR, or logistics.

🧠 REQUIRED COMPETENCIES AND SOFT SKILLS

UNDP emphasizes not only technical proficiency but also behavioral competencies that align with its core values.

💼 Professional Competencies

✅ Achievement of Results (Level 2):

Ability to meet deadlines, pay attention to detail, and deliver high-quality work consistently.

✅ Innovative Thinking (Level 2):

Open to new ideas and creative problem-solving.
Willing to explore new methods and suggest process improvements.

✅ Continuous Learning (Level 2):

Demonstrates curiosity, openness to learning, and willingness to improve through feedback.

✅ Agility and Adaptability (Level 2):

Can operate in uncertain or changing environments while maintaining productivity.

✅ Determination and Commitment (Level 2):

Stays focused, calm, and effective even during challenges or crises.

✅ Collaboration (Level 2):

Builds positive relationships, understands different perspectives, and contributes to team cohesion.

✅ Diversity and Inclusion (Level 2):

Recognizes the value of diversity, challenges bias, and promotes equity.

🎓 QUALIFICATIONS AND EXPERIENCE

🎓 Education Requirements

You can qualify for the position through either:

A High School diploma (Certificado de Preparatoria) with 7 years of relevant experience, or
A Bachelor’s degree in Administration, Accounting, International Relations, or other relevant fields, with 4 years of experience.

💼 Required Experience

Proven track record (depending on your level of education) in:
- Administrative coordination
- Budget oversight
- Logistical planning

🛠️ Technical Skills Required

High-level proficiency in Microsoft Excel (formulas, pivot tables, data visualization).
Functional knowledge of Word and PowerPoint.
Familiarity with digital workflows, data entry systems, and document management.

🗣️ Languages

Spanish (fluent) – mandatory for both oral and written communication.
English (reading/comprehension) – essential for interpreting documentation and instructions.

🌟 DESIRABLE (BUT NOT MANDATORY) QUALIFICATIONS

Prior experience managing UN projects or working within the UN system.
Familiarity with HR protocols, including recruitment and contracting.
Experience with travel logistics and conference/event planning.
Proven ability to work in multicultural environments and under pressure.
Comfort working across hierarchical structures, liaising with both junior and senior stakeholders.

🏛️ INSTITUTIONAL SETUP

🧩 Organizational Placement

Reports to the Coordinator of the AMEXCID-PNUD Program, and works closely with the Program Administrator.
Collaborates across teams, especially with:
- HR department
- Procurement office
- Finance department
- AMEXCID representatives

🏢 Work Environment

Based at UNDP Mexico offices
Will attend meetings or sessions at the Secretaría de Relaciones Exteriores (SRE) as required.

🧭 CONTRIBUTION TO THE PROGRAM’S GOALS

This role is mission-critical to ensuring the program functions smoothly, particularly in how:

Funds are managed and reported
Personnel are recruited and supported
Operations align with UNDP’s standards

Without effective administrative coordination, the larger goals of South-South Cooperation, policy alignment, and international partnerships cannot be effectively realized. You are, quite literally, the engine room of the program.

📈 CAREER PATH AND GROWTH POTENTIAL

This position opens doors to:

Long-term careers within the UNDP or UN system, especially in project management, admin operations, or international cooperation.
Roles in government institutions, NGOs, or think tanks that partner with multilateral agencies.
Specialization in program administration, international development, and cooperation policy.

With demonstrated performance, future positions may include:

Project Analyst
Programme Associate
Administrative Officer
Operations Analyst

🧮 WHY THIS ROLE MATTERS

Administrative roles like this might often be undervalued compared to policy or programmatic roles, but in reality:

✅ They ensure compliance and transparency in how public and donor funds are used.
✅ They provide the backbone of project delivery, enabling program staff to focus on results.
✅ They link human talent, financial capital, and logistics, acting as a bridge between ambition and action.
✅ They foster institutional learning by maintaining records, templates, and practices that shape future programming.

🧾 APPLICATION TIPS

To apply successfully:

Tailor your CV to highlight relevant administrative, procurement, HR, and reporting experience.
Showcase proficiency in Excel and other tools.
Provide concrete examples of past projects or tasks related to budgeting, logistics, or coordination.
Reflect the core UNDP competencies in your cover letter—particularly adaptability, commitment, and inclusion.
If you’ve worked with AMEXCID, the UN system, or any development-related initiatives, highlight this.

🧭 FINAL THOUGHTS

This role is ideal for someone who:

Wants to be part of international development cooperation, especially in the Latin American context.
Has strong administrative and organizational skills.
Enjoys cross-functional work in fast-paced, purpose-driven environments.
Desires a long-term career path in the UN or development field.

The Asociado Administrativo position offers more than just administrative tasks—it offers a front-row seat to the mechanics of development diplomacy and international cooperation. You’ll help shape how Mexico delivers and receives aid, and ensure that technical cooperation is aligned with both national priorities and global commitments.

Would you like help drafting your CV or cover letter for this position, or practicing for the interview

Job Title: Asociado Administrativo para el Programa de Cooperación AMEXCID-PNUD

Location: Mexico
Agency: United Nations Development Programme (UNDP)
Type of Contract: National Personnel Service Agreement (NPSA-7)
Application Deadline: 24 April 2025
Job Identification Number: 25823
Posting Date: 16 April 2025
Work Schedule: Full-time
Practice Area: Governance
Bureau: Regional Bureau for Latin America and the Caribbean

🌐 Context and Background of the Role

The Programa de Cooperación AMEXCID-PNUD (PROCAP), established in 2013, has become a flagship initiative that supports Mexico’s international cooperation objectives. It is closely linked to Objective 17 of the Sustainable Development Goals (SDGs): “Strengthen the means of implementation and revitalize the global partnership for sustainable development.”

The program is implemented in partnership with AMEXCID (Agencia Mexicana de Cooperación Internacional para el Desarrollo), the Mexican agency responsible for managing international cooperation policies and projects. AMEXCID plays a dual role in international development: it acts both as a recipient and an offeror of cooperation, due to Mexico’s classification as an upper-middle-income country. This duality shapes the program’s objectives and strategies.

Currently in its third implementation phase (2019–2025), the PROCAP project aligns with Mexico’s Plan Nacional de Desarrollo 2019–2024 and seeks to strengthen AMEXCID’s capacities to manage and implement strategic, high-impact cooperation projects. This is done within the framework of Mexico’s constitutional principles and the country’s external and internal policy priorities.

🎯 Overall Purpose of the Role

The Asociado Administrativo (Administrative Associate) is a key support position embedded within the PROCAP structure. The selected candidate will play a critical operational role, assisting with the administrative, financial, procurement, human resources, and logistical components of the project. This includes ensuring compliance with UNDP corporate policies, supporting budget execution, and maintaining coordination with multiple stakeholders.

While it is primarily a support function, this role is strategically important to ensure that the implementation of projects is technically sound, financially transparent, and operationally efficient.

📌 Key Duties and Responsibilities

Here’s a detailed breakdown of the specific responsibilities associated with this position:

1. Administrative and Financial Integration

Assist in consolidating financial and budgetary information across the various sub-projects and components under the PROCAP umbrella.
Ensure all budgetary documentation aligns with UNDP’s financial rules and regulations, and the data is technically robust and accurate.
Support in compiling financial reports and tracking disbursements and expenditures, ensuring fiscal accountability and alignment with annual work plans.

2. Procurement and Operational Support

Provide administrative support during procurement processes, including the preparation of terms of reference (ToRs), vendor selection processes, and contract documentation.
Ensure all procurement and purchasing activities are conducted in accordance with UNDP’s procurement guidelines, promoting transparency, cost-efficiency, and fair competition.
Assist in the coordination of logistical aspects, such as organizing project events, field visits, and travel logistics.

3. Project Cycle and Resource Management

Offer administrative support throughout the entire project life cycle, from planning and budgeting to implementation, monitoring, and closure.
Support the preparation of project progress reports, work plans, and other technical documentation as required by internal and external stakeholders.
Assist with maintaining and updating project records, files, and databases, ensuring they are accessible, accurate, and compliant.

4. Human Resources and Personnel Coordination

Coordinate with the UNDP Human Resources unit to support recruitment, onboarding, and contract administration for project personnel.
Maintain accurate personnel records, including contracts, timesheets, leave tracking, and performance evaluations.
Serve as the focal point for all administrative inquiries related to staff under the PROCAP project.

5. Liaison and Communication

Act as the interface between project personnel and UNDP’s central administration, helping to resolve any procedural or operational questions.
Prepare and disseminate instructional documents, guidelines, and memos to ensure team members are fully informed about UNDP operational protocols.
Occasionally attend meetings at the Secretaría de Relaciones Exteriores, helping to align operations with Mexico’s foreign cooperation priorities.

⚙️ Institutional Arrangements

The incumbent will be directly supervised by the Coordinator of the AMEXCID-UNDP Cooperation Program, with additional oversight by the program’s Administrator.
The position is stationed at UNDP premises, with occasional tasks or coordination carried out at the Secretaría de Relaciones Exteriores.
The Associate will work closely with programmatic, administrative, and operational teams, both at UNDP and AMEXCID, requiring high levels of coordination and multitasking.

🌟 Required Competencies

UNDP uses a competency-based framework to ensure that staff members exhibit the necessary behaviors and technical skills to be effective in their roles. This position requires the following:

💼 Core Functional Competencies

Result Orientation (Level 2): Capable of planning, prioritizing, and monitoring tasks to achieve high-quality outputs within established deadlines.
Innovative Thinking (Level 2): Willingness to engage with new ideas and creative solutions, while mitigating risks in pragmatic ways.
Continuous Learning (Level 2): Openness to learning from both success and failure; seeks feedback and shares knowledge with others.
Agility and Adaptability (Level 2): Capacity to manage change, ambiguity, and shifting priorities constructively and flexibly.
Determination (Level 2): Exhibits resilience under pressure, maintains composure, and demonstrates a results-oriented mindset.
Engagement and Teamwork (Level 2): Fosters a collaborative environment, builds rapport, and engages respectfully with colleagues and stakeholders.
Diversity and Inclusion (Level 2): Champions inclusive workspaces, confronts unconscious bias, and promotes equity.

🎓 Qualifications and Experience

🎓 Academic Requirements

Minimum requirement: High school diploma (certificado de preparatoria).
Preferred: Bachelor’s degree in accounting, administration, international relations, or other relevant fields.

🧠 Professional Experience

For high school graduates: Minimum 7 years of experience in administration, budgeting, and logistics.
For degree holders: Minimum 4 years of similar experience.

💻 Technical Skills

Advanced Excel skills (including formulas, data manipulation, pivot tables).
Solid command of Microsoft Word and PowerPoint.
Experience working with project budgeting and reporting tools.
Proficiency in oral and written Spanish and reading comprehension in English.
Understanding of UNDP’s operational frameworks is a strong asset.

🌟 Preferred Skills

Experience managing HR procedures or travel logistics is advantageous.
Familiarity with the UN System in Mexico or similar international organizations.
Strong communication skills, ability to work under pressure, and a collaborative mindset.

🧭 Strategic Importance of the Role

This role goes beyond clerical and logistical duties—it enables development impact. Through effective administrative support, the Associate contributes to:

Strengthening Mexico’s international cooperation system;
Supporting South-South and Triangular Cooperation initiatives;
Promoting policy coherence and inter-agency coordination;
Helping Mexico fulfill its SDG commitments, particularly under Goal 17.

The AMEXCID-PNUD cooperation framework supports development diplomacy—a nuanced intersection of foreign affairs and sustainable development—and this administrative position is a crucial gear in that engine.

🌍 Broader Development Context

The work of AMEXCID-PNUD reflects Mexico’s unique place in global development architecture. As a cooperation provider, Mexico shares technical expertise, development models, and institutional knowledge with other countries, especially in Latin America, the Caribbean, and parts of Africa. As a recipient, it engages in knowledge-sharing, financing, and partnerships.

This duality is uncommon among UNDP project frameworks and provides the Associate with a rare opportunity to contribute to an innovative model of development cooperation—one that emphasizes reciprocity, learning, and co-creation of knowledge rather than unilateral aid.

📈 Potential Career Development Opportunities

This role is an excellent springboard for those looking to grow within:

The UN system, particularly in areas of operations, finance, procurement, or program management;
International cooperation agencies or ministries of foreign affairs;
Development finance institutions or public sector programs that focus on bilateral/multilateral cooperation.

✅ Conclusion

The “Asociado Administrativo para el Programa de Cooperación AMEXCID-PNUD” position offers much more than routine administrative support. It places the selected candidate at the confluence of diplomacy, development, and international cooperation. The role is not only operational but also strategic—it ensures that resources are used wisely, partnerships are supported effectively, and development goals are met with integrity.

By ensuring the smooth functioning of the AMEXCID-PNUD program, the Associate is actively contributing to redefining Mexico’s role in the global development landscape, thereby reinforcing the country’s position as a committed, capable, and responsible partner in achieving the Sustainable Development Goals.

Would you like a PDF version of this explanation or a tailored cover letter for this position?