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Vacancy: HR Assistant -UNOPS (Deadline July 2024)

Vacancy: HR Assistant -UNOPS (Deadline July 2024)

HR Assistant (Roster)

Background Information – Myanmar

UNOPS Myanmar is a leading office in Asia, managing significant development programs such as Access to Health, Livelihood and Food Security Fund (LIFT), and Joint Peace Fund (JPF). Additionally, UNOPS Myanmar acts as Principal Recipient for the Global Fund to Fight AIDS, Tuberculosis and Malaria in Myanmar and Cambodia. The office provides procurement, infrastructure, and project management services to diverse partners including the Government of Myanmar, UN agencies, NGOs, and INGOs.

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Vacancy Code: VA/2024/B5506/28373
Department/Office: AR, MMCO, Myanmar
Duty Station: Yangon, Myanmar
Contract Type: Local Individual Contractor Agreement (ICA) Support
Contract Level: LICA-4
Duration: Rostering candidates for long-term and short-term opportunities
Application Period: 14-Jun-2024 to 05-Jul-2024

Background Information – Job-specific

Under the guidance of the HR Manager, the HR Assistant supports HR services in the field office, ensuring high-quality, timely, and well-documented service delivery. The role emphasizes compliance with UNOPS rules, regulations, and policies while promoting a client-oriented approach within the unit. Collaboration with local and HQ colleagues ensures consistent service delivery.

Functional Responsibilities

  1. Implementation of HR Strategies and Procedures:
    • Ensure full compliance of HR processes and records with UNOPS standards.
    • Maintain HR shared folders and sub-folders, including electronic filing of correspondences.
  2. HR Services Implementation:
    • Support recruitment processes by reviewing requests, ensuring completeness, and compliance with policies.
    • Monitor and track recruitment requests, ensuring timely submission with complete documentation.
    • Update and maintain recruitment system information for accurate reporting.
    • Circulate vacancy announcements and upload to recruitment platforms.
    • Schedule and conduct assessments and interviews, ensuring integrity and compliance.
    • Respond to HR queries and requests for information on employment and recruitment status.
  3. HR Data Tracking and Reporting:
    • Extract and input data into the HR database from various sources.
    • Review supporting documentation for processing HR actions.
    • Manage absence records and leave reports for resource planning.
    • Maintain personnel files, ensuring completeness and confidentiality.
    • Assist in preparing HR reports and correspondence; arrange meetings as needed.
  4. Knowledge Sharing and Capacity Building:
    • Participate in training for operations and project staff on HR-related topics.
    • Contribute to knowledge networks and communities of practice.
    • Share learning resources and opportunities available in UNOPS Learning Zone and other UN agencies.
HR Assistant -UNOPS (Deadline July 2024)
HR Assistant -UNOPS (Deadline July 2024)

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Impact of Results

Accurate and well-documented HR records and processes enhance UNOPS’ capability in HR management, ensuring quality and compliance in service delivery.

Education/Experience/Language Requirements

  • Education: Completion of secondary school or equivalent; Diploma or Bachelor’s degree in HR management, Business Administration, or related fields preferred.
  • Experience: Four years of relevant HR or administrative experience required. Experience in computer usage and office software (MS Office, Google Suite) essential.
  • Language: Proficiency in written and spoken English and Myanmar is required.

Competencies

  • Respect for diversity and inclusion.
  • Team collaboration and positive role modeling.
  • Client focus and partnership building.
  • Initiative and efficiency in task accomplishment.
  • Adaptability and continuous improvement.
  • Logical decision-making and problem-solving skills.
  • Clear and open communication; conflict resolution.

Contract Terms and Conditions

  • Contract Type: Local Individual Contractor Agreement (LICA)
  • Contract Level: LICA-4
  • Duration: Rostering candidates for long-term and short-term opportunities
  • Application Period: 14-Jun-2024 to 05-Jul-2024

Additional Information

UNOPS encourages diversity and equal employment opportunities. Candidates from underrepresented groups, including women, racialized and indigenous communities, minority gender identities, sexual orientations, and people with disabilities, are strongly encouraged to apply.

HR Assistant -UNOPS (Deadline July 2024)
HR Assistant -UNOPS (Deadline July 2024)

For more details on the ICA contractual modality, visit UNOPS ICA Information.

Note: UNOPS does not accept unsolicited resumes. Applications received after the closing date will not be considered. Only shortlisted candidates will be contacted for further assessment.

This description provides comprehensive details about the HR Assistant role at UNOPS Myanmar, emphasizing responsibilities, qualifications, and the application process.

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HR Assistant -UNOPS (Deadline July 2024)
HR Assistant -UNOPS (Deadline July 2024)

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